Department Administrator
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Key skills for this role
About the Role
ALFIRAS General Contracting is seeking a highly organized Department Administrator to provide administrative and coordination support to the Communication & Marketing Department and assist the Finance Director.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to the Communication & Marketing Department
- Assist in coordinating internal and external communication initiatives
- Support preparation, review, and distribution of marketing and branding materials
- Assist with website content updates and maintenance
- Coordinate marketing campaigns, events, and promotional activities
- Manage and update CRM data
- Manage calendars, meetings, and appointments for the Finance Director
- Coordinate travel arrangements
- Prepare meeting agendas, presentations, reports, and supporting documents
- Record and distribute meeting minutes
- Handle correspondence and maintain confidential records
- Act as liaison between Finance Director and internal departments
Requirements
- Bachelor's Degree in Business Administration, Marketing, Communications, or related field
- Minimum 3–5 years of experience in administration, departmental coordination, executive assistance, or similar role
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience managing databases, CRM systems, and documentation
- Excellent written and verbal communication skills in English
Full Job Posting
Overview
- We are seeking a highly organized and proactive Department Administrator to provide administrative and coordination support to our Communication & Marketing Department while also assisting the Finance Director with executive and secretarial responsibilities.
Key Responsibilities
- Provide comprehensive administrative support to the Communication & Marketing Department.
- Assist in coordinating internal and external communication initiatives.
- Support preparation, review, and distribution of marketing and branding materials.
- Assist with website content updates and maintenance.
- Coordinate marketing campaigns, events, and promotional activities.
- Manage and update CRM data.
- Manage calendars, meetings, and appointments for the Finance Director.
- Coordinate travel arrangements.
- Prepare meeting agendas, presentations, reports, and supporting documents.
- Record and distribute meeting minutes.
- Handle correspondence and maintain confidential records.
- Act as liaison between Finance Director and internal departments.
Requirements
- Bachelor's Degree in Business Administration, Marketing, Communications, or a related field.
- Minimum 3–5 years of experience in administration, departmental coordination, executive assistance, or a similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Experience managing databases, CRM systems, and documentation.
- Excellent written and verbal communication skills in English.
What We're Looking For
- Strong attention to detail and accuracy.
- Excellent interpersonal and communication skills.
- A proactive and solution oriented mindset.
- Ability to work independently and manage multiple priorities effectively.
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