Coordinator, Maintenance

Participate in and adhere to health and safety programs and policies

Administer and coordinate large volume of maintenance work requests and work orders within S4/HANA

Submit Maintenance Requests on behalf of Contractors

Screen New Maintenance Requests daily

Prioritize requests (Emergency, Minor, Standard) and ensure traceability and control

Ensure Maintenance Requests include accurate functional locations or equipment number, detailed work scope descriptions, required labour estimates and materials

Lead daily work control meetings with Supervisors, Planners, and Operations

Act as the main point of communication between Maintenance Supervisors, Trades, Operations and Reliability/Planning teams

Verifying that permits, isolations, and all required safety requirements are identified and communicated to Supervisors

Ensuring the correct parts, materials, and tools are sourced and delivered to support timely repairs

Approve materials within defined permissions and support cost control

Coordinating the assignment of the appropriate tradespeople and contractors

Securing mobile equipment or plant downtime windows needed to complete the work

Assessing the production impact of equipment downtime and prioritizing work accordingly

Facilitating collaboration across multiple operational areas to enable smooth execution

Providing guidance and support to ensure reactive maintenance activities are completed safely, effectively, and on schedule

Working with Trades, Operations, and Contractors to confirm complete job scopes, resource requirements, and parts needs

Ensuring safety requirements, tools, and procedures are incorporated into work plans

Collaborating with Planners and Schedulers to prioritize work and align activities with equipment availability and production needs

Coordinating with the Materials Coordinator to secure tools, and materials, and ensuring they are properly staged before execution

Monitoring equipment availability and assisting with warranty and returns processes

Reviewing daily and weekly schedules with Supervisors and Schedulers

Conducting final work order reviews to verify proper completion, including labour hours, parts usage, failure coding, and ensuring accurate trade notes are captured

Supporting on equipment reliability and maintenance performance reporting

Reviewing Bills of Materials (BOMs) associated with equipment in SAP

Escalating delays or issues affecting major maintenance events, production or other priorities when needed

Supporting preparation, planning and execution of major maintenance events, such as shutdowns