Contracts Coordinator (Saudi National Only)

Role Overview

Contract Administration

• Support administration of consultant, contractor, subcontractor, and vendor agreements.
• Maintain records of contracts, amendments, purchase orders, warranties, bonds, insurance certificates, and related contractual documents.
• Track notices, variations, claims, change orders, approvals, contractual obligations, and outstanding actions.
• Review incoming correspondence and identify contractual or commercial follow-up items.
• Prepare contractual letters, notices, meeting minutes, and supporting documentation.
• Track deliverables, milestones, key dates, notice periods, expiry dates, and contractual deadlines.
• Monitor RFI and technical submittal turnaround against contractual timeframes.
• Support variation order and change request administration.

Claims, Payments, and Close-Out

• Organize documentation for claims, extensions of time, and commercial assessments.
• Maintain obligations registers and flag non-compliance to the Senior Contract Administrator or Contracts Manager.
• Record instructions, RFIs, design changes, delays, and site events with potential contractual impact.
• Support contractor payment application verification against schedules, bills of quantities, and approved progress.
• Support final accounts, retention reconciliation, contract close-out, warranties, and handover documentation.
• Maintain warranty and defects registers during the applicable defects liability period.
• Support outstanding claims and contractual matters through project close-out.

Coordination and Reporting

• Coordinate with project management, cost control, procurement, design, construction, planning, commissioning, and document control teams.
• Prepare meeting agendas, minutes, action trackers, follow-up logs, and regular contract status reports.
• Support long-lead equipment and delivery tracking, including OFCI and CFCI arrangements.
• Handle sensitive contractual and commercial information confidentially.

Required Qualifications

• Bachelor's degree in Construction Management, Engineering, Law, or a related discipline.
• Three to five years of experience in contract administration, contracts coordination, or commercial support on construction or infrastructure projects.
• Working knowledge of FIDIC and/or EPC lump-sum contract forms.
• Experience with registers, notices, obligations, milestones, deadlines, variations, change orders, claims, and extension-of-time documentation.
• Understanding of payment applications, bills of quantities, progress measurement, contractual correspondence, reports, and meeting records.
• Strong commercial, risk management, document management, organizational, communication, and stakeholder coordination skills.
• Fluent written and spoken English and ability to draft clear contractual correspondence.
• Advanced Microsoft Excel skills and proficiency in Word and PowerPoint.
• Willingness to work full time onsite at project locations within KSA.

Preferred Qualifications

• Experience on data center, mission-critical, industrial, or major infrastructure projects.
• Experience in a PMC, consultant, or Owner's Representative environment.
• Experience with final accounts, retention reconciliation, close-out, long-lead procurement, OFCI, CFCI, or electronic document management systems.
• Experience supporting PIF-affiliated, government-linked, or hyperscale clients.
• Membership of or progress toward RICS, CIArb, CICES, or an equivalent professional body.

Position Details

• Department: Contracts / Commercial.
• Location: KSA.
• Reports to: Contracts Manager.
• Industry: Data Centers / Mission-Critical / Infrastructure.
• The role is full time onsite at project locations within KSA.

Productivity Tools

• Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
• EDMS / PMIS platforms, contract tracking tools, document control systems, commercial and variation trackers, and procurement and delivery tracking systems.