Contract management Executive/ Car rental document controller
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Manage customer agreements, billing, traffic fines, and reporting while coordinating with departments; requires CRM experience, attention to detail, and communication skills.
Key Skills for This Role
Responsibilities
- Manage customer rental agreements, renewals, amendments, and closures in the TARS CRM system.
- Generate accurate rental invoices, credit notes, debit notes, and account statements.
- Monitor and process traffic fines through UAE government portals.
- Prepare weekly Salik and Darb reports for all investor companies.
- Generate monthly TARS reports for Finance & Accounts and Operations reconciliation.
- Coordinate with Sales, Operations, Fleet, Maintenance, and Finance teams.
- Verify damage charges with the Maintenance team before charging customers.
- Assist with vehicle cancellation reports and other operational reports.
Requirements
- Experience with TARS CRM and agreement management
- Experience in car rental or document control
- Knowledge of UAE traffic fine portals and Salik
- Billing and invoicing skills
- Attention to detail and accuracy
Full Job Posting
Key Responsibilities
- Manage customer rental agreements, renewals, amendments, and closures in the TARS CRM system.
- Upload documents in TARS on a timely basis.
- Scan and upload finalized agreements.
- Verify that all agreement details match between TARS and Speed.
- Request IDLs or verify customer documents whenever requested.
- Prepare vehicle cancellation reports by verifying vehicle status in TARS and the RTA portal.
- Add or remove vehicles in TARS and the Salik portal as requested.
- Generate accurate rental invoices, credit notes, debit notes, and account statements.
- Cross check that all E agreement contracts are opened correctly in Speed.
- Change customer names to company names in Speed as requested.
- Prepare and submit the monthly agreement finalization report.
- Support the Accounts Receivable team by tracking outstanding invoices.
Traffic Fines, Salik & Darb Management
- Monitor and process traffic fines through UAE government portals.
- Allocate traffic fines to the correct rental agreements and ensure timely customer billing.
- Respond to fine and fine location requests from the Sales team.
- Prepare weekly Salik and Darb reports for all investor companies.
- Add or remove vehicles from the Salik portal whenever required.
Reporting & Reconciliation
- Generate monthly TARS reports for Finance & Accounts and Operations reconciliation.
- Prepare daily, weekly, and monthly operational reports.
- Prepare vehicle cancellation reports and other operational reports as required.
Customer Charges & Interdepartmental Coordination
- Verify damage charges with the Maintenance team before charging customers.
- Coordinate with Sales, Operations, Fleet, Maintenance, and Finance teams.
- Assist the Operations, Sales, and Accounts teams by providing agreement related information.
- Deliver prompt and accurate customer support by resolving agreement, billing, and account related queries.
Additional Responsibilities
- Coordinate with the RTA department to verify and dispute traffic fines.
- Follow up with the RTA department to obtain complete details for traffic fines.
- Coordinate with the RTA department to resolve issues related to adding or updating vehicles in the TARS system.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Confidential Company
Sales Manager
Riyadh, KSA
The Sales Manager – Fire Protection Systems is responsible for driving sales growth by developing new business opportunities, managing key customer relationships, and achieving ...
Mechanical Maintenance Manager (Deep Drilling)
Hawally, KWT
The Mechanical Maintenance Manager leads and optimizes all mechanical maintenance for land drilling rigs and associated equipment under Kuwait Oil Company standards. The role involves developing preventive and predictive
Farm Supervisor
Dammam/Khobar/Eastern Province, KSA
We are seeking an experienced and dedicated Farm supervisor to oversee the daily operations of a diversified commercial farm specializing in date palm cultivation, greenhouse pr...
Electrical Maintenance Manager (Deep Drilling)
Hawally, KWT
The Electrical Maintenance Manager oversees all electrical maintenance for land drilling rigs and associated equipment under Kuwait Oil Company standards. The role involves planning, supervising, and ensuring reliability
MEP Supervisor
Dammam/Khobar/Eastern Province, KSA
Oversee the installation, operation, and maintenance of MEP systems to ensure compliance with design specifications and industry standards. Develop and implement project schedul...
Personal Assistant (Female Only)
Dubai, UAE
Manage calendars, assist in daily activities, prepare reports, conduct research, and travel with the Managing Director; requires strong communication and organizational skills.
Front Desk Receptionist
Dubai, UAE
Position Summary We are looking for Receptionist to manage our second reception area while providing administrative support to the Production team. The ideal candidate will have...
Home Appliance Technician
Abu Dhabi, UAE
Customer Satisfaction Ensure delivery, installation and/or repair of goods on time as agreed with the customers towards increased customer satisfaction Communicate with the cust...
Sales Manager
Riyadh, KSA
Mechanical Maintenance Manager (Deep Drilling)
Hawally, KWT
Farm Supervisor
Dammam/Khobar/Eastern Province, KSA
Electrical Maintenance Manager (Deep Drilling)
Hawally, KWT
MEP Supervisor
Dammam/Khobar/Eastern Province, KSA
Personal Assistant (Female Only)
Dubai, UAE
Front Desk Receptionist
Dubai, UAE
Home Appliance Technician
Abu Dhabi, UAE