Contract Administrator
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Key skills for this role
About the Role
Ebara Elliott Energy seeks a Contract Administrator to oversee administrative, contractual, and commercial aspects of field service projects in Abu Dhabi. The role involves quotation support, order management, and coordination with cross-functional teams.
Key Skills for This Role
Responsibilities
- Log and review incoming customer inquiries and prepare accurate quotations to support the Service Sales team
- Verify and acknowledge customer orders to ensure accuracy and alignment with quotations and company policies
- Partner closely with field service teams to facilitate project scheduling and successful execution
- Monitor contract performance regularly to ensure all deliverables are met
- Maintain accurate project documentation and manage long term service contract files
- Facilitate internal and external invoicing processes and assist Finance with collection
- Provide support to engineering team regarding claims handling, warranty requirements, and project cost evaluations
Requirements
- Strong commercial acumen paired with robust contract administration and documentation skills
- Excellent written and oral communication skills
- Fluency in English
- Strong organizational skills with ability to handle multiple tasks and meet tight deadlines
- Ability to work effectively with cross functional teams
- Proficiency in Microsoft Office Suite (Excel and Word)
Full Job Posting
Overview & Responsibilities
- We are seeking a highly organized and detail oriented Contract Administrator to join our team in Abu Dhabi, United Arab Emirates.
- Reporting directly to the Supervisor of Contract Administration and working closely with Operations, Sales, Finance, Logistics, and Field Service Engineers.
- The ideal candidate will oversee the administrative, contractual, and commercial aspects of field service projects.
- Responsibility spans from initial RFQ to order acknowledgement and final invoicing.
Key Responsibilities
- Log and review incoming customer inquiries and prepare accurate quotations.
- Verify and acknowledge customer orders to ensure accuracy and alignment.
- Partner closely with field service teams to facilitate project scheduling and execution.
- Monitor contract performance regularly to ensure deliverables are met.
- Maintain accurate project documentation and manage long term service contract files.
- Facilitate internal and external invoicing processes and assist Finance with collection.
- Provide critical support to engineering team regarding claims handling, warranty requirements, and project cost evaluations.
Required Skills and Qualifications
- Strong commercial acumen paired with robust contract administration and documentation skills.
- Excellent written and oral communication skills.
- Fluency in English is required. Additional languages (Spanish, French, Italian, or German) are an advantage.
- Strong organizational skills with ability to handle multiple tasks and meet tight deadlines.
- Ability to work effectively with cross functional teams.
- Proficiency in Microsoft Office Suite (specifically Excel and Word).
- Prior field service operational experience and understanding of legal and commercial contractual principles are a significant advantage.
Location & Schedule
- Base Location: KEZAD Freezone, Abu Dhabi, UAE
- Work Schedule: Full Time; Monday – Friday, based on site from the office.
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