Content Executive
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Key skills for this role
About the Role
Vibes Staffing is hiring a Content & Programme Executive for a 3-month contract in Abu Dhabi to support international conferences in defence and security. The role involves research, content development, speaker management, and project coordination.
Key Skills for This Role
Responsibilities
- Conduct research on industry trends, emerging technologies, policy developments and global best practice across defence, security, aerospace and related sectors
- Support the development of conference themes, agendas, session narratives, discussion topics and briefing materials
- Prepare speaker profiles, biographies and background research; produce summaries, reports and briefing documents
- Identify and research potential speakers, moderators, industry experts and thought leaders
- Support speaker outreach, invitation tracking and follow up communications
- Coordinate with keynote speakers, panellists, moderators and partner organisations; assist with collection of bios, photographs, presentations and supporting materials
- Maintain accurate speaker databases and project trackers; support pre event briefing calls and stakeholder meetings
- Support the delivery of multiple conferences, publications and strategic programmes simultaneously; coordinate timelines and track key milestones
- Assist in the preparation of presentations, executive briefings, project updates and stakeholder reports; coordinate meetings, record minutes and track actions
- Ensure accuracy, consistency and attention to detail across all project documentation, presentations and reporting materials
Requirements
- Bachelor's degree
- 1–4 years of experience in conferences, events, content development, research, communications, consulting, or related field
- Exceptional written and verbal communication skills in English
- Strong research and analytical capabilities
- Advanced proficiency in Microsoft PowerPoint, Word, and Excel
- Strong stakeholder engagement and relationship management skills
- Ability to manage multiple projects and competing priorities simultaneously
- Adaptable, resilient under pressure, highly organised
- Prior experience supporting conferences or strategic communications projects is advantageous
Full Job Posting
About the Role
- Vibes Events on behalf a valued client is seeking a highly organised, proactive and detail oriented Content & Programme Executive to support the planning, development and delivery of high profile international conferences and thought leadership initiatives across the defence & security portfolio.
Location, Reporting, Working Days, Contract
- Location: ADNEC, Abu Dhabi, UAE
- Reporting To: Content Manager
- Working Days: Monday to Saturday; 9AM to 6PM (including 1 hour break)
- Contract Type: 3 months (extendable)
Research & Content Development
- Conduct research on industry trends, emerging technologies, policy developments and global best practice across defence, security, aerospace and related sectors.
- Support the development of conference themes, agendas, session narratives, discussion topics and briefing materials.
- Prepare speaker profiles, biographies and background research; produce summaries, reports and briefing documents for internal and external stakeholders.
- Identify and research potential speakers, moderators, industry experts and thought leaders.
Speaker & Stakeholder Management
- Support speaker outreach, invitation tracking and follow up communications.
- Coordinate with keynote speakers, panellists, moderators and partner organisations; assist with the collection of bios, photographs, presentations and supporting materials.
- Maintain accurate speaker databases and project trackers; support pre event briefing calls and stakeholder meetings.
Project Coordination & Reporting
- Support the delivery of multiple conferences, publications and strategic programmes simultaneously; coordinate timelines and track key milestones.
- Assist in the preparation of presentations, executive briefings, project updates and stakeholder reports; coordinate meetings, record minutes and track actions.
- Ensure accuracy, consistency and attention to detail across all project documentation, presentations and reporting materials.
What We Are Looking For
- Bachelor’s degree; 1–4 years of experience in conferences, events, content development, research, communications, consulting or a related field.
- Exceptional written and verbal communication skills in English, with strong research and analytical capabilities.
- Advanced proficiency in Microsoft PowerPoint, Word and Excel, with strong presentation development and formatting skills.
- Strong stakeholder engagement and relationship management skills; professional, confident and diplomatic communication style.
- Ability to manage multiple projects and competing priorities simultaneously in a fast paced environment.
- Adaptable, resilient under pressure, highly organised and committed to delivering high quality work.
- Prior experience supporting conferences or strategic communications projects is advantageous.
Additional Information
- Initial contract duration is 3 months, extendable until January 2027 based on project requirements and performance.
- Candidates must be flexible regarding contract extension as required by business needs.
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