Complex Purchasing Manager
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Key skills for this role
About the Role
Le Méridien Hotels & Resorts seeks a Complex Purchasing Manager to oversee ordering, receiving, storing, and payment of items. The role requires a bachelor's degree in Finance/Accounting or 2+ years of purchasing experience, with responsibilities including vendor management, inventory control, and cost optimization.
Key Skills for This Role
Responsibilities
- Generate accurate reports and presentations on purchasing activities
- Assist Executive Chef in purchasing food, beverage, and controllable items to ensure quality and profitability
- Order all food and beverage based on business needs
- Maintain inventory controls including rotation, dating, and requisitions
- Check invoices against shipments to verify quantity, quality, and specifications
- Complete period end inventory and cost calculations
Requirements
- 4 year bachelor's degree in Finance and Accounting or related major, or minimum 2 years' experience in Purchasing or related field
- Knowledge of purchasing procedures and inventory management
- Ability to use computer programs for data entry and reporting
Full Job Posting
Job Summary
- Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories.
Candidate Profile
- 4 year bachelor's degree in Finance and Accounting or related major, or a minimum of 2 years' experience in Purchasing or a related field.
Core Work Activities
- Generates and provides accurate and timely results in the form of reports, presentations, etc.
- Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
- Assures sanitation compliance.
- Assists Executive Chef in all aspects of purchasing to ensure quality and profitability.
- Orders all food and beverage based on business needs.
- Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
- Delegates and enforces first in/first out inventory rotation for all storeroom products.
- Maintains sanitation and safety standards as specified in the brand guidelines.
- Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
- Enforces item use up with storeroom personnel and kitchen management to keep inventory at lowest possible levels.
- Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
- Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
Demonstrating and Applying Accounting Knowledge
- Demonstrates knowledge of job relevant issues, products, systems, and processes.
- Uses computers and computer systems to program, write software, set up functions, enter data, or process information.
- Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
- Keeps up to date technically and applying new knowledge to your job.
Supporting Purchasing Operations
- Utilizes interpersonal and communication skills to lead, influence, and encourage others.
- Ensure disciplinary situations are addressed in timely fashion and with consistency.
- Ensures performance reviews are completed on a timely basis for supervisors and non management employees.
Maintaining Finance and Accounting Goals
- Submits reports in a timely manner, ensuring delivery deadlines.
- Ensures profits and losses are documented accurately.
- Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
Additional Responsibilities
- Provides information to supervisors, co workers, and subordinates by telephone, in written form, e mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Interacts with kitchen staff, vendors and Executive Chef.
- Uses existing computer programs effectively to post invoices, update items and costs.
- Attends and participates in all pertinent meetings.
- Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
Managing Discipline Work, Projects, and Policies
- Coordinates and implements accounting work and projects as assigned.
- Coordinates, implements, and follows up on audits for all areas of property operations.
- Complies with Federal and State laws applying to operations procedures.
- Generates and provides accurate and timely results in the form of reports, presentations, etc.
- Analyzes information and evaluates results to choose the best solution and solve problems.
- Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
- Balances ledgers.
Supporting Property Operations
- Works with operations teams to develop an operational strategy that is aligned with the brand’s business strategy and leads its execution.
- Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.
- Evaluates if discipline teams are meeting service needs and provides feedback to teams.
- Participates in walk throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place.
- Tours building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities.
- Reviews findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken.
- Works with team to put sustainable work processes and systems in place that support the execution of the strategy.
- Reviews reports and financial statements to determine operations performance against budget.
- Communicates a clear and consistent message regarding departmental goals to produce desired results.
Managing and Monitoring Activities that Affect the Customer and Guest Experience
- Provides excellent customer service by being readily available/approachable for all customers and guests.
- Takes proactive approaches when dealing with customers and guest concerns.
- Extends professionalism and courtesy to customers and guests at all times.
- Responds timely to customer service department request.
- Ensures all team members meet or exceed all hospitality requirements.
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