Commercial Coordinator

Role Overview

Commercial Coordinator

Commercial & Contract Coordination

• Maintain and manage a centralized repository of all
• commercial contracts and documentation
• Develop and sustain a strong understanding of all client agreements, terms, and conditions
• Support contract execution and ensure compliance with contractual obligations

Client & Invoice Management

• Coordinate with clients, including ADNOC, to ensure timely processing and clearance of invoices (target: within 90 days)
• Track invoicing status and follow up on outstanding payments
• Work closely with the finance team to resolve billing and payment issues

Cross-Functional Coordination

• Collaborate with:
• Legal team (contract review and compliance)
• Finance team (invoicing and payments)
• Operations team (service delivery alignment)
• Product Line Managers (commercial support)
• Act as a key communication point between departments to ensure smooth commercial operations

Documentation & Knowledge Management

• Maintain a structured
• commercial knowledge base
• , including contracts, pricing, and client-specific requirements
• Ensure all commercial records are accurate, up-to-date, and easily accessible

Operational Support

• Support the Head of Operations and General Manager with commercial insights and reporting
• Assist in preparing reports, summaries, and documentation for management review

Experience

• 6 - 10 years of experience in:
• Commercial coordination
• Contract administration
• Finance or billing support roles
• Experience working with
• ADNOC or similar large-scale clients
• is highly preferred
• Background in industries such as:

• Oil & Gas

• Engineering services
• Industrial services (e.g., companies like Al Masaood, WTF Group, or 25KWIS) is advantageous

Skills

• Strong understanding of
• commercial contracts and invoicing processes
• Excellent communication and stakeholder coordination skills
• High attention to detail and organizational ability
• Ability to manage multiple priorities and meet deadlines

Other Requirements

• Based locally in the UAE (preferably Abu Dhabi)
• Willingness to be flexible and responsive outside standard working hours when required
• Proactive, reliable, and team-oriented

Key Competencies

• Strong coordination and follow-up skills
• Commercial awareness and contract understanding
• Problem-solving and analytical mindset
• Ability to work in a fast-paced, client-driven environment

Additional Information

• Open to both male and female candidates
• Immediate availability is preferred