Celebrity & VIP Coordinator- Abu Dhabi
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Key skills for this role
About the Role
YKONE is seeking a Celebrity & VIP Coordinator to orchestrate travel, hospitality, and on-the-ground experiences for celebrities and VIPs in Abu Dhabi. The role involves talent management, project coordination, and event execution.
Key Skills for This Role
Responsibilities
- Lead the identification, casting and vetting of celebrity and VIP profiles aligned with client objectives
- Build and nurture relationships with talent, agents and managers
- Support day to day client relationships through proactive communication and follow up
- Manage end to end travel and hospitality operations for celebrity and VIP events
- Act as the primary on site contact for hosting celebrities and VIPs during events
- Coordinate seamlessly with clients, talent teams and external partners
- Monitor travel related budgets and expenses
Requirements
- 2 4 years of experience in hospitality
- Proven experience managing celebrity, VIP or high profile talent engagements
- Fluent in English and one other language (preference for Arabic speaker)
- Highly organized, detail oriented and an excellent communicator
- Strong problem solving skills
- Flexible with working hours and able to travel
- Proficient in Google Workspace, Salesforce, TravelPerk, DocuSign
Full Job Posting
About Us
- YKONE is an international influencer marketing group with a strong presence in Abu Dhabi.
- Working closely with partners such as Experience Abu Dhabi, we develop and execute influencer led campaigns.
- Headquartered in Paris, YKONE has offices in Milan, Dubai, Berlin, Munich, Abu Dhabi, Geneva, Miami, Riyadh, Hong Kong, Shanghai, Doha and Las Vegas.
Your Mission
- The mission of the Celebrity & VIP Coordinator is to orchestrate world class travel, hospitality and on the ground experiences for celebrities and VIPs in Abu Dhabi.
- The Coordinator will report to the Director of Celebrities & VIPs and join the Abu Dhabi team.
Role Responsibilities Celebrity & VIP Management
- Lead the identification, casting and vetting of celebrity and VIP profiles aligned with client objectives and event briefs.
- Contribute to campaign strategy through talent research, cultural insights, competitive benchmarking, case studies, digital trend analysis and social listening.
- Build and nurture relationships with talent, agents and managers, maintain accurate CRM records, capture talent preferences and insights, and oversee contracted content approvals and delivery.
Role Responsibilities Project & Client Management
- Support day to day client relationships through proactive communication and follow up.
- Ensure accurate project tracking and reporting across internal platforms, coordinate cross functional teams, and maintain rigorous organization of project documentation, reporting tools and shared drives.
Role Responsibilities Travel, Logistics & Hospitality
- Manage end to end travel and hospitality operations for celebrity and VIP events and activations, including itineraries, flights, accommodation, transportation, security, bespoke experiences and gifting.
- Coordinate seamlessly with clients, talent teams and external partners to deliver flawless execution.
- Monitor travel related budgets and expenses to ensure alignment with approved financial frameworks.
Role Responsibilities Hosting & Event Execution
- Act as the primary on site contact for hosting celebrities and VIPs during events and activations, ensuring a seamless and elevated experience.
- Anticipate talent needs, manage real time issues and strengthen long term relationships through exceptional service and professionalism.
Work Experience & Education
- 2 4 years of experience in hospitality.
- Proven experience managing celebrity, VIP or high profile talent engagements, including travel planning, logistics coordination and on site hosting.
- Demonstrated ability to manage multiple projects simultaneously in a fast paced agency, brand, hospitality or client service environment.
- Strong understanding of social media platforms, celebrity and influencer marketing, and digital content partnerships.
- Flexible and available to provide on site support during events, activations and talent engagements, including occasional travel and non standard hours.
Your Skills
- Fluent in English and one other language (preference for Arabic speaker). Preference will be given to UAE National candidates.
- Highly organized, detail oriented and an excellent communicator.
- Strong problem solving skills with the ability to handle challenges and resolve issues effectively.
- Solid understanding of the entertainment, media, marketing and celebrity landscape.
- Flexible with working hours, experienced working across time zones, and flexibility for frequent on site support.
- Comfortable working in international environments, with strong familiarity with Abu Dhabi.
- Thrives in fast paced environments, remains calm under pressure, manages multiple priorities and approaches challenges with a solutions oriented mindset.
- Professional, discreet and positive, with the ability to handle confidential information.
- Proficient in Google Workspace, Salesforce, TravelPerk, DocuSign and related business tools.
The Opportunity
- Full time contract.
- Position based in Abu Dhabi.
- Four days a week in office or on site.
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