Cafm Admin
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Key skills for this role
About the Role
NASCOM USSC is hiring a CAFM Admin to manage work orders, PPM schedules, and administrative tasks for facilities management in Riyadh. The role requires 1+ year of experience in a similar role, a Bachelor's degree in Engineering, and strong administration skills.
Key Skills for This Role
Responsibilities
- Ensure all client assets under Farnek scope are added to the CAFM system and PPM schedules are setup, assigned to technicians and completed within SLAs
- Provide support on raising, updating, and closing reactive work orders and PPM schedules within the CAFM system
- Analyse and enter work order data into the CAFM system and follow up with team members
- Communicate with external contractors and suppliers to obtain quotations and prepare quotations
- Raise purchase orders for service contracts, materials, and work in accordance with budget guidelines
- Maintain real time consumable, tools, equipment and spares inventory with monthly audits
- Maintain petty cash and consolidate invoices for processing
- Prepare and collect documentation for monthly payroll of on site staff
- Establish and maintain project document control system
- Coordinate with commercial and finance teams for invoicing, SOA updates and payment collection
- Maintain AMC trackers and service reports from specialist contractors
- Prepare monthly technical reports and ad hoc reports as instructed
Requirements
- Bachelor's Degree in Engineering
- 1+ years of experience in a similar role
- Facilities Management experience essential
- Excellent verbal and written communication in English
- Hands on experience with MS Office and MS Excel
Full Job Posting
Administration Duties
- Ensure that all client assets under Farnek scope are added to the CAFM system and PPM schedules are setup, assigned to technicians and completed within SLAs.
- Provide support to the Farnek team on the raising, updating, and closing of reactive work orders, PPM schedules within the CAFM system.
- Analyse and enter work order data in to the CAFM system and ensure decent follow up with Farnek team members.
- Communicate with external contractors & suppliers to obtain quotations. Prepare Farnek quotations (using Farnek Zoho E Quotes) & continuously following up on delivery of materials, service reports and invoice processing.
- Review and approve work permit for contractors (review for access requests only, not for technical content).
- Raise purchase orders for service contracts, materials/stock, preventative & re active work in accordance with the facilities manager and budget guidelines.
- Maintain a real time Farnek consumable, tools, equipment and spares inventory with regular monthly audits.
- Maintain petty cash, ensuring that invoices are consolidated and submitted to Farnek Head Office every 2 weeks for processing and float replenishment.
- Prepare and collect all documentation for the monthly payroll of all on site staff.
- Establish and maintain the project document control system.
- Coordinate with Farnek commercial & finance teams for invoicing, SOA updates and payment collection.
- Maintain AMC trackers and service reports from all specialist contractors under Farnek scope of service.
Skill Requirements
- Handle all kinds of administration and reporting tasks.
- Strong administration management skills.
- Problem solving with multi skilled tasks capabilities.
- Excellent verbal and written communication in English is essential.
- High level of customer orientation / understanding.
- Familiarity with project management.
- Interpersonal skills.
- Hands on experience with MS Office and MS Excel.
- Proficient typing and editing skills.
- Data organization skills.
- Implement client documents management systems for the specific site.
Education/Qualification
- Bachelors Degree Engineering
- Facilities Management experience essential
Experience
- 1+ years of experience in a similar role
Compensation
- Pay: ﷼2,000.00 ﷼3,500.00 per month
Schedule
- Job Type: Full time
Location
- Riyadh (Required)
- Willingness to travel: 100% (Required)
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