Billing and Accounts Receivable Coordinator
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Key skills for this role
About the Role
A leading oil & gas company in the region is seeking a detail-oriented Billing and Accounts Receivable Coordinator to manage invoicing, receivables follow-up, and customer account administration.
Key Skills for This Role
Responsibilities
- Prepare and issue accurate invoices for products and services in a timely manner
- Process credit notes, debit notes, refunds, and invoice adjustments
- Generate proforma invoices and customer statements
- Maintain and update customer account records and billing databases
- Monitor invoice status, outstanding balances, and payment timelines
- Respond to customer billing inquiries and resolve invoice related discrepancies
- Coordinate with internal departments to ensure smooth billing operations
- Prepare periodic billing, aging, and receivables reports
- Ensure compliance with internal controls and company procedures
- Support monthly and quarterly billing targets while working within tight deadlines
- Follow up with customers regarding outstanding payments and overdue balances
- Coordinate with operations and commercial teams to resolve invoicing issues
Requirements
- Preferably Bachelor’s degree in Accounting, Finance, Business Administration, Management, or related field
- 4 to 6 years of experience in billing, invoicing, accounts receivable, or customer service operations
- Experience working with ERP systems; Oracle experience will be an advantage
- Strong proficiency in Microsoft Excel and financial reporting tools
- Good understanding of invoicing processes, receivables management, and account reconciliations
- Strong communication and interpersonal skills
- High attention to detail and accuracy
- Good organizational and time management abilities
- Ability to manage multiple priorities and work under pressure
- Problem solving mindset with a customer focused approach
- Comfortable handling financial and numerical data
- Team player with good coordination skills across departments
Full Job Posting
Overview
- We are one of the leading oil & gas companies in the region.
- We are seeking a detail oriented and proactive Billing and Accounts Coordinator to support invoicing, receivables follow up, and customer account administration across multiple regional markets.
Key Responsibilities Billing & Invoicing
- Prepare and issue accurate invoices for products and services in a timely manner.
- Process credit notes, debit notes, refunds, and invoice adjustments.
- Generate proforma invoices and customer statements.
- Maintain and update customer account records and billing databases.
- Monitor invoice status, outstanding balances, and payment timelines.
- Respond to customer billing inquiries and resolve invoice related discrepancies.
- Coordinate with internal departments to ensure smooth billing operations.
- Prepare periodic billing, aging, and receivables reports.
- Ensure compliance with internal controls and company procedures.
- Support monthly and quarterly billing targets while working within tight deadlines.
Key Responsibilities Accounts Receivable Support
- Follow up with customers regarding outstanding payments and overdue balances.
- Coordinate with operations and commercial teams to resolve invoicing issues.
- Assist with customer account reconciliations and balance confirmations.
- Review customer payment trends and support credit monitoring activities.
- Participate in receivables review meetings and collection follow ups.
- Assist in improving cash flow through effective receivables management.
Key Responsibilities Customer Service & Administration
- Maintain professional communication with customers through email, phone, and in person interactions.
- Handle customer concerns efficiently while maintaining strong service standards.
- Support new customer account setup and verification processes.
- Contribute ideas for improving billing workflows and customer service processes.
- Assist during internal and external audits when required.
- Support additional sales administration or finance related activities as assigned.
Requirements & Skills
- Preferably Bachelor’s degree in Accounting, Finance, Business Administration, Management, or related field.
- 4 to 6 years of experience in billing, invoicing, accounts receivable, or customer service operations.
- Experience working with ERP systems; Oracle experience will be an advantage.
- Strong proficiency in Microsoft Excel and financial reporting tools.
- Good understanding of invoicing processes, receivables management, and account reconciliations.
- Strong communication and interpersonal skills.
- High attention to detail and accuracy.
- Good organizational and time management abilities.
- Ability to manage multiple priorities and work under pressure.
- Problem solving mindset with a customer focused approach.
- Comfortable handling financial and numerical data.
- Team player with good coordination skills across departments.
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