Bids & Portal Coordinator

Overview

Job Summary

Key Responsibilities

• :
• Maintain and update company profiles on client and government vendor registration portals (e.g. Tejari, Ariba, Oman Tender Board, etc.).
• Ensure that all portals are submission ready. Track registration expiry dates, renewal requirements, and prequalification timelines.
• Coordinate with the client procurement team and internal stakeholders to resolve portal-related issues and support prequalification requests.
• Monitor and log tender alerts from portals, email invitations, and direct client communications.
• Review tender documents (RFPs, RFQs, RFIs) to extract key requirements, deliverables, deadlines, and evaluation criteria.
• Coordinate with internal teams to collect and consolidate all required inputs for submissions.
• Manage submission calendars, support version control, and uploads via email or client portals.
• Maintain a central bid tracker/CRM capturing all submission details, clarifications, and outcomes.

Qualifications & Skills

• Bachelor's degree or diploma in Business Administration, Procurement, Communications, or a related field.
• 1-3 years of experience in bids, tender coordination, or procurement registration support. Prior experience in the real estate sector is a plus.
• Working knowledge of public and private procurement portals and vendor registration systems.
• Ability to review and interpret tender documents and basic contract terms.
• Proficient in Microsoft Office (especially Word, Excel, and Outlook).
• Strong attention to detail, organisational skills, and the ability to manage multiple deadlines.
• Good interpersonal and communication skills for internal coordination and external liaison.

Additional Information