Bid Administrator (UAE National)

Overview

Job Description

• The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process as part of the Tender Unit Support Office.
• Working closely with Bid Managers, Bid Coordinators, Business Development and Technical teams, you will support in ensuring Egis is well-positioned to receive, develop and respond to tender opportunities in compliance with client requirements.
• Support the coordination, preparation and submission of bids and pre-qualifications.
• Manage bid documentation, templates, and version control to ensure consistency and quality.
• Track tender opportunities, maintain a bid register, and assist in bid planning schedules.
• Format, proofread, and compile bid materials to align with Egis’ branding and client specifications.
• Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.
• Ensure compliance with internal governance and bid approval processes.
• Assist with creating and maintaining CVs, project sheets, and reference libraries.
• Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, Communications, or a related field.

• Minimum 0 -2

• years of experience
• in bid coordination, administration, or tender support - preferably within the engineering, construction, or consultancy sectors.
• Strong organizational and time management skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills in English
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.
• High attention to detail, accuracy, and professionalism in document preparation and formatting.
• **UAE National with Family book is a compulsory**