Assistant Operations Manager
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Key skills for this role
Role Overview
The Assistant Operations Manager oversees day-to-day company operations and coordinates workflows across multiple departments.
The role reports directly to the Owner and provides executive, administrative, and operational support.
Key Skills for This Role
Full Job Posting
Role Overview
The Assistant Operations Manager oversees day-to-day company operations and coordinates workflows across multiple departments.
The role reports directly to the Owner and provides executive, administrative, and operational support.
Candidate Requirements
- The source listing indicates 2-3 years of experience.
- The role requires cross-functional coordination across production, sales, inventory, logistics, marketing, suppliers, and internal teams.
- The role requires confidential and professional executive, administrative, and operational support.
Operations and Coordination
- Manage day-to-day operations and understand workflows across departments.
- Coordinate production, sales, inventory, logistics, marketing, atelier, suppliers, and other teams.
- Identify and resolve production delays, missed deadlines, supplier issues, and workflow gaps.
- Develop practical solutions and discuss major decisions with the Owner before implementation.
- Monitor tasks, orders, collections, production, and deadlines.
- Report operational matters, challenges, progress, and pending decisions to the Owner.
Executive and Administrative Support
- Provide daily executive, administrative, and operational support to the Owner while maintaining confidentiality.
- Coordinate and follow up on tasks assigned by the Owner.
- Manage files, documents, calendars, meetings, reports, presentations, and correspondence.
- Coordinate with customers, suppliers, sales, logistics, delivery services, and internal teams.
- Manage employee visa, insurance, attendance records, and other HR-related documentation.
- Prepare offer letters, job descriptions, NDAs, contracts, agreements, and other official company documents.
Brand and Collection Coordination
- Coordinate social media activities and follow up on related contracts.
- Support seasonal collection planning across design feedback, samples, production, marketing, and milestone tracking.
- Coordinate ghost mannequin shoots, product images, photoshoots, and overall brand presentation.
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