Assistant Manager - Stores
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Key skills for this role
About the Role
Oversee inventory control, ensure material availability, enforce safety standards, and manage store operations while coordinating with internal and external teams.
Key Skills for This Role
Responsibilities
- Supervise the receipt, storage, and issuance of materials, ensuring accurate documentation and minimal discrepancies
- Monitor and maintain minimum and maximum inventory levels to avoid shortages or overstock
- Conduct regular physical stock audits and reconcile with system records
- Implement and enforce First In First Out (FIFO) and other best inventory practices
- Coordinate with procurement and project teams to ensure timely availability of required materials
- Train and supervise storekeepers, helpers, and other store personnel
Requirements
- Experience in store management and inventory control
- Knowledge of ERP or inventory management software
- Strong supervisory and communication skills
Full Job Posting
Overview
- Assistant Manager Stores is responsible for overseeing the day to day operations of the site and central stores, ensuring efficient inventory control, proper storage practices, timely material issuance and compliance with safety and quality standards.
Key Responsibilities
- Supervise the receipt, storage, and issuance of materials, ensuring accurate documentation and minimal discrepancies.
- Ensure proper storage conditions and safe handling of materials in compliance with company standards.
- Monitor and maintain minimum and maximum inventory levels to avoid shortages or overstock.
- Conduct regular physical stock audits and reconcile with system records; investigate variances.
- Implement and enforce First In First Out (FIFO) and other best inventory practices.
- Coordinate with procurement and project teams to ensure timely availability of required materials.
- Manage the return and disposal of excess, damaged, or obsolete materials as per approved procedures.
- Ensure all stock movements are accurately recorded in ERP or inventory management software.
- Maintain documentation including GRNs, MRNs, stock registers and reconciliation reports.
- Train and supervise storekeepers, helpers, and other store personnel.
- Monitor equipment, tools, and asset inventory, ensuring proper issue and return tracking.
- Support in developing SOPs for inventory control and warehouse operations.
Communication & Working Relationships
- Internal: Procurement, Planning, Project Execution, QS, Estimation & Commercial, QAQC, Finance, Safety, Legal and Audit Teams
- External: Vendors, Transporters, Auditors and Government Authorities (if applicable)
Frameworks, Boundaries & Decision Making Authority
- Approving issuance of materials as per authorized requests.
- Verifying and endorsing stock entries and documentation accuracy.
- Making decisions related to material storage methods, space optimization, and handling protocols.
- Recommending disposal or return of non moving/damaged stock to management.
- Escalating critical material shortages, discrepancies, or safety concerns to senior management.
- Operational decisions for day to day store activities fall within the role's authority.
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