Assistant Manager, Retail Festivals & Events
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Key skills for this role
About the Role
The Department of Economy and Tourism seeks an Assistant Manager to support planning and execution of the Dubai Shopping Festival. Responsibilities include budget management, stakeholder coordination, event logistics, and compliance.
Key Skills for This Role
Responsibilities
- Assist in the development and management of DSF event plans, including resource allocation, budgeting, and adherence to timelines
- Support the creation of event budgets, implement financial management controls, and establish metrics for measuring spending and performance
- Coordinate with team members to integrate DSF events into the DFRE calendar and resolve planning or execution issues
- Classify DSF events based on scope, attendance, audience profiles, duration, location, budget, and resource requirements
- Assist in preparing and distributing communications to the Event Marketing team for targeted marketing strategies
- Contribute to creating project one pagers defining budgets, objectives, and content elements
- Collaborate with procurement on drafting RFPs/RFIs, managing supplier selection, and overseeing contract processes
- Manage on ground event/project delivery, coordinating with all relevant internal and external stakeholders
- Maintain strong relationships with internal and external stakeholders including vendors, sponsors, and government authorities
- Serve as primary point of contact for DSF stakeholders, managing queries, resolving issues, and ensuring satisfaction
- Proactively identify and implement innovative solutions and trends in event management
- Ensure DSF compliance with all DET policies, industry regulations, and legal requirements
Requirements
- Bachelor’s Degree in Event Management, Business Administration, Marketing, Hospitality, or related fields
- Minimum of 4 years of experience in event management, with a focus on retail and large scale public events
- Proven track record of successful management and execution of large scale festivals or retail events
- Experience in budget management and resource allocation
- Strong experience in stakeholder management, including working with government bodies, sponsors, vendors, and partners
- Experience drafting and managing RFPs/RFIs, and overseeing contract processes
- Proven ability to manage multiple projects simultaneously under tight deadlines
- Experience with compliance and safety protocols in event management
Full Job Posting
Job Objective
- The Assistant Manager of Retail Festivals & Events is responsible for supporting the planning and execution of Dubai Shopping Festival (DSF), ensuring strategic alignment with the DFRE and DET's goals.
- This role involves managing budgets, coordinating with stakeholders, and enhancing event experiences.
Core Functional Responsibilities
- Assist in the development and management of DSF event plans, including resource allocation, budgeting, and adherence to timelines.
- Support the Festival Strategy and Planning team in the creation of event budgets and financial management controls.
- Coordinate with team members to integrate DSF events into the DFRE calendar.
- Classify DSF events based on scope, attendance, audience profiles, duration, location, budget, and resource requirements.
- Assist in preparing and distributing communications to the Event Marketing team.
- Contribute to creating project one pagers defining budgets, objectives, and content elements.
- Collaborate with procurement on drafting RFPs/RFIs, managing supplier selection, and overseeing contract processes.
- Manage on ground event/project delivery, coordinating with all relevant internal and external stakeholders.
- Maintain strong relationships with internal and external stakeholders.
- Serve as primary point of contact for DSF stakeholders.
- Proactively identify and implement innovative solutions and trends in event management.
- Suggest and integrate creative content elements and activations.
Qualifications & Experience
- Bachelor’s Degree in Event Management, Business Administration, Marketing, Hospitality, or related fields.
- Professional certifications such as PMP are advantageous.
- Minimum of 4 years of experience in event management, with a focus on retail and large scale public events.
- Proven track record of successful management and execution of large scale festivals or retail events.
- Experience in budget management and resource allocation.
- Strong experience in stakeholder management.
- Experience drafting and managing RFPs/RFIs, and overseeing contract processes.
- Proven ability to manage multiple projects simultaneously under tight deadlines.
- Experience with compliance and safety protocols in event management.
Key Skills & Capabilities
- Ability to support and coordinate event planning efforts.
- Capability to assist in budget preparation and tracking.
- Skills in maintaining productive relationships with vendors, sponsors, and government entities.
- Strong communication skills.
- Understanding of marketing strategies.
- Ability to contribute to marketing content and communication materials.
- Proficiency in collecting and analyzing event data.
- Aptitude for identifying and addressing issues promptly.
- Familiarity with digital tools and event management software.
- Knowledge of local regulations and compliance requirements.
- Ability to support and lead smaller teams or subcommittees.
- Skilled in working collaboratively across various departments.
Additional Information
- Job Category: Marketing, Promotion and Events
- Advertiser: Department of Economy and Tourism
- Required Nationality: UAE Only
- Schedule Time: Full time
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