Assistant Manager Procurement

Overview

Accountabilities

• End-to-End CAPEX Procurement Ownership

• Procurement Planning and Sourcing Strategy for Capital Projects in alignment with URS
• RFQ / RFP and Supplier Selection Process
• Negotiation, Award, and Contract Management
• Expediting, Logistics, and Project Execution Support
• Supplier Management and Performance Improvement
• Compliance, Governance, and Financial Control
• Stakeholder Coordination and Reporting

Educational Qualifications & Certifications

• Bachelor’s degree in engineering, Supply Chain, Procurement, Business Administration, or related discipline

Knowledge

• Sound understanding of plant equipment, utilities, project execution requirements, and procurement documentation for capital projects. Good understanding of International and local supplier base

Technical Skills

• Good technical appreciation of manufacturing equipment, utilities, and project interfaces.

Language Skills

• English, Arabic(preferably)

Experience

• Typically, 5–8 years of relevant experience in CAPEX procurement, project procurement, or technical sourcing within a pharmaceutical or regulated manufacturing environment.

• End-to-End CAPEX Procurement Ownership

• Manage the complete CAPEX procurement cycle from requirement intake through supplier selection, contracting, delivery, installation support, invoicing, and project close-out.
• Review project requests, approved CAPEX budgets, URS / technical specifications, scope of supply, and execution schedules before initiating sourcing activities.
• Translate project requirements into structured procurement plans with clear milestones, long-lead item tracking, and package-level sourcing priorities.
• Ensure procurement activities are aligned with approved timelines and do not create delays to engineering, validation, commissioning, or production readiness.

B. Procurement Planning and Sourcing Strategy

• Develop sourcing strategies for each package based on project criticality, budget, lead time, technical complexity, and supply market conditions.
• Determine appropriate route to market such as OEM, distributor, contractor or service provider depending on project scope.
• Identify long-lead items and critical GMP-impact equipment early and proactively build mitigation plans for delivery, technical, and commercial risks.
• Support make-versus-buy, global-versus-local, and bundled-versus-split package decisions to optimize cost, responsiveness, and supplier capability.
• C.
• RFQ / RFP and Supplier Selection Process
• Prepare and issue RFQs / RFPs with complete commercial terms, technical documentation, scope boundaries, delivery expectations, and compliance requirements.
• Identify potential suppliers from approved vendor sources and external market intelligence while ensuring commercial fairness and transparency.
• Lead vendor prequalification activities including capability assessment, relevant project experience, financial stability, after-sales support, and regulatory suitability.
• Coordinate technical bid evaluation with Engineering, Projects, QA, Validation, and end users to ensure offers meet functional and compliance expectations.
• Conduct structured commercial comparisons covering equipment cost, services, installation, spares, warranty, payment milestones, freight assumptions, and Incoterms.
• Apply total cost of ownership principles when comparing offers, including lifecycle cost, energy efficiency, maintenance burden, availability of spares, and service reliability.

D. Negotiation, Award, and Contract Management

• Lead commercial negotiations on pricing, delivery schedules, payment terms, retention, liquidated damages, warranty periods, service obligations, and performance guarantees.
• Prepare award recommendations and internal approval documentation supported by technical evaluation results, commercial analysis, and budget impact summary.
• Issue purchase orders and contracts with complete scope, technical annexures, milestone schedules, documentation requirements, penalties, and warranty provisions.
• Ensure contracts clearly define supplier obligations for FAT, SAT, installation supervision, commissioning support, training, spares, manuals, and as-built documentation.

E. Expediting, Logistics, and Project Execution Support

• Track supplier manufacturing progress, documentation submission, FAT readiness, shipment milestones, and expected delivery dates against project schedules.
• Coordinate with logistics, freight, and customs stakeholders to ensure imported capital equipment is shipped, cleared, and delivered without avoidable delays.
• Work closely with Engineering and Projects teams on site readiness, delivery sequencing, installation planning, and commissioning interfaces.
• Support resolution of commercial and supply issues during execution, including short shipments, deviations, claims, late deliveries, and variation management.

F. Supplier Management and Performance Improvement

• Maintain and strengthen the Approved Vendor List for CAPEX categories including equipment manufacturers, contractors, integrators, and specialist service providers.
• Monitor supplier performance on delivery, responsiveness, quality, documentation completeness, technical support, and post-order service levels.
• Drive supplier development and relationship management for key strategic suppliers to improve reliability, responsiveness, and value contribution on future projects.

G. Compliance, Governance, and Financial Control

• Ensure all CAPEX procurement activities comply with procurement policy, delegation of authority, tendering protocols, audit requirements, and record retention standards.
• Support adherence to GMP / GxP, EHS, and quality requirements by ensuring procurement packages include relevant compliance expectations and documentation needs.
• Validate invoices against purchase orders, contracts, delivery milestones, and project completion evidence before payment release.
• Coordinate with Finance to maintain visibility of committed spend, cash flow implications, budget utilization, and savings versus approved CAPEX.

H. Stakeholder Coordination and Reporting

• Act as procurement focal point for Engineering, Projects, Production, QA, Validation, Finance, EHS, and plant leadership for assigned CAPEX initiatives.
• Provide regular updates on sourcing status, supplier risks, award decisions, expediting actions, and commercial issues requiring management escalation.
• Prepare dashboards, trackers, and summary reports covering procurement progress, savings, pending approvals, critical deliveries, and risk mitigation actions.