Assistant Logistics Coordinator
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Key skills for this role
About the Role
Agthia Group is seeking an Assistant Logistics Coordinator to manage day-to-day transport operations in Abu Dhabi. The role involves coordinating with carriers, planning shipments, and ensuring timely delivery of FMCG products.
Key Skills for This Role
Responsibilities
- Act as primary point of contact for 3PL vendors and internal departments for enquiries regarding shipment planning/deliveries/rejections
- Plan and allocate transport resources (Own fleet/3PL) to meet daily delivery requirements
- Create optimized shipment plans based on daily orders, create & post shipments in the ERP system
- Maximize Full Truck Load and ensure effective utilization of own fleets
- Ensure timely delivery of customer and replenishment orders by working closely with drivers, dispatchers, and warehouse teams
- Keep records of all transactions/deliveries with utmost accuracy
- Support compliance of all vehicles and personnel with local regulations and company safety standards
- Monitor & minimize traffic fines and ensure drivers’ fines are reported
- Oversee loading and unloading of goods
- Liaise with internal departments and external parties to resolve operational issues
Requirements
- Diploma / Bachelor’s degree in logistics, supply chain management, or a related field
- 1 3 years of experience in logistics, Transportation Management, fleet management, or a related field
- Strong organizational and time management abilities
- Excellent communication skills to interact with drivers, vendors, and other logistics staff
- Proficiency in MS Office and fleet management software
- Basic understanding of vehicle maintenance and repair processes
Full Job Posting
Position Overview
- The Logistics Coordinator is responsible for managing and executing day to day transport operations to ensure timely, accurate, and cost effective delivery of FMCG products.
- The role involves coordinating with carriers, third party logistics providers (3PLs), internal fleet, and cross functional teams.
Role Duty Hours
- 6 days per week, 9 hours shift (based on business needs) with 1 hour break and overtime as per company policy.
Logistics Transportation Operation
- Act as primary point of contact for 3PL vendors and internal departments for enquiries regarding shipment planning/deliveries/rejections.
- Plan and allocate transport resources (Own fleet/3PL) to meet daily delivery requirements.
- Reverse Logistics Maximize opportunity by doing backloads, circuit trips, etc., without exceeding driver's weekly working hours.
- Create optimized shipment plans based on daily orders, create & post shipments in the ERP system.
- Maximize Full Truck Load.
- Ensure effective utilization of own fleets.
- Ensure timely delivery of customer and replenishment orders by working closely with drivers, dispatchers, and warehouse teams.
- Keep records of all transactions/deliveries with utmost accuracy.
- Support compliance of all vehicles and personnel with local regulations and company safety standards.
- Monitor & minimize traffic fines. Ensure drivers’ fines are reported to HR & Finance for disciplinary action & deduction from their next salary.
- Oversee loading and unloading of goods.
- Liaise with internal departments and external parties to resolve operational issues.
Budget Management Support
- Assist the Logistics supervisor, Fleet Operations & Logistics Manager in tracking expenses related to Transportation, offloading charges, Overtime, toll charges, etc.
Compliance and Documentation
- Ensure compliance with Agthia safety regulations and quality standards.
- Ensure that all vehicle documents, including permits, licenses, and insurance, are up to date and in compliance with regulatory standards.
- Ensure monthly TBT & OPL are completed as directed by HSE & QA.
- Maintain accurate records of shipment details, fuel, and driven distance to support fleet performance analysis and reporting.
- Ensure Daily Trip Sheet & Vehicle Check List Compliance.
MIS & Reporting
- Monitor and control transport costs, including freight, fuel, tolls, and penalties.
- Track and analyse transport KPIs such as On Time, In Full (OTIF) delivery rate, Transport cost per ton/km, Fleet/vehicle utilization rate, Claims or damages ratio.
- Compile and maintain timely, accurate reports on fleet operations, performance metrics, and maintenance costs.
- Assist in preparing periodic reports for the department, ensuring compliance with company reporting standards.
- Ensure local & export customers POD submission/filing is 2 days and 10 days, respectively.
Minimum Qualifications
- Diploma / Bachelor’s degree in logistics, supply chain management, or a related field.
Minimum Experience
- 1 3 years of experience in logistics, Transportation Management, fleet management, or a related field.
Functional Knowledge
- Strong organizational and time management abilities.
- Excellent communication skills to interact with drivers, vendors, and other logistics staff.
- Export & Import Knowledge.
- Proficiency in MS Office and fleet management software.
- Basic understanding of vehicle maintenance and repair processes.
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