Assistant Facilities Manager

Job Summary

Key Responsibilities

• Support the planning and execution of facilities management operations including soft and hard services
• Coordinate daily maintenance activities across mechanical, electrical, plumbing, and civil services
• Monitor vendor and subcontractor performance to ensure compliance with service level agreements
• Conduct regular site inspections to ensure service quality, safety compliance, and operational efficiency
• Assist in budgeting, cost control, and tracking of FM operational expenses
• Ensure timely response and resolution of maintenance requests and service issues
• Support implementation of preventive maintenance schedules and asset management plans
• Liaise with clients, tenants, and internal stakeholders to ensure service satisfaction
• Maintain records of work orders, maintenance activities, and service reports in CMMS systems
• Assist in managing emergency response and incident handling procedures
• Ensure compliance with health, safety, and environmental standards across all FM activities
• Support contract management activities including renewals, performance reviews, and reporting
• Coordinate with procurement for materials, services, and vendor-related requirements
• Assist in performance reporting and KPI tracking for FM services
• Support continuous improvement initiatives to enhance service delivery and operational efficiency

Tools & Methods, HSEQ

Customer Relations

Minimum Qualifications

• Bachelor’s degree in Engineering, Mechanical / Electrical Engineering or a related field.
• Technical certification in facilities or building services management is an advantage.
• Arabic speaker is highly advantageous.

Minimum Experience

• 7-8 years of experience in facilities management or building operations.
• At least 2 years of experience in a supervisory or assistant managerial role.

Job Specific Skills

• Strong understanding of integrated facilities management operations
• Knowledge of MEP, civil, and soft services coordination
• Good project coordination and vendor management skills
• Familiarity with CMMS and FM reporting systems
• Strong analytical and problem-solving abilities
• Good understanding of health, safety, and environmental regulations
• Ability to manage multiple tasks and prioritize effectively
• Strong communication and stakeholder management skills
• Proficiency in Microsoft Office applications
• Ability to work under pressure and handle operational challenges effectively