Arbitration Legal Secretary
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Key skills for this role
About the Role
M&CO Legal is seeking an experienced Arbitration Legal Secretary to provide comprehensive administrative and secretarial support to the Arbitration team. The role involves managing arbitration matters, client communications, legal documentation, and case administration.
Key Skills for This Role
Responsibilities
- Provide administrative assistance to lawyers within the team
- Manage calendars, schedule meetings, and coordinate appointments
- Handle correspondence, emails, and phone calls professionally
- Maintain and organize physical and electronic filing systems
- Liaise with clients
- Coordinate document submissions and follow ups
- Support lawyers during corporate transactions, including due diligence processes
- Arrange notarization, legalization, and attestation of documents
- Assist in time entry, billing, and expense tracking
- Maintain records of invoices and follow up on payments where required
- Assist in onboarding new clients and opening files
- Ensure confidentiality of all legal and client information
Requirements
- Bachelor’s degree or diploma in administration
- 5+ Years experience in a law firm
- Strong knowledge of legal documentation and processes
- Strong organizational and multitasking abilities
Full Job Posting
Job Summary
- The Arbitration Legal Secretary provides comprehensive administrative and secretarial support to the Arbitration team, ensuring the efficient management of arbitration matters, client communications, legal documentation, and case administration. The role requires excellent organizational skills, att
Key Responsibilities Administrative & Secretarial Support
- Provide administrative assistance to lawyers within the team
- Manage calendars, schedule meetings, and coordinate appointments
- Handle correspondence, emails, and phone calls professionally
- Maintain and organize physical and electronic filing systems
Client & Matter Management
- Liaise with clients
- Coordinate document submissions and follow ups
- Support lawyers during corporate transactions, including due diligence processes
- Arrange notarization, legalization, and attestation of documents
Billing & Administrative Tracking
- Assist in time entry, billing, and expense tracking
- Maintain records of invoices and follow up on payments where required
General Support
- Assist in onboarding new clients and opening files
- Ensure confidentiality of all legal and client information
Legal Documentation
- Draft, format, proofread, and finalize legal correspondence and arbitration documents.
- Prepare engagement letters, powers of attorney, invoices, and administrative forms.
- Assist in preparing Statements of Claim, Statements of Defence, witness statements, expert reports, procedural applications, and hearing bundles.
- Ensure all documents comply with the applicable arbitration rules and tribunal directions.
- Compile, paginate, bookmark, and organize hearing bundles and authorities.
Qualifications & Skills
- Bachelor’s degree or diploma in administration
- 5+Years experience in a law firm
- Strong knowledge of legal documentation and processes
- Strong organizational and multitasking abilities
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