Administrative Operations Specialist (with AI Skills)
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Key skills for this role
About the Role
I Buy Real Estate is seeking an Administrative Operations Specialist to manage daily operations, use AI tools to automate tasks, and improve workflows. The role requires a recent graduate with hands-on AI tool experience and strong organizational skills.
Key Skills for This Role
Responsibilities
- Manage and coordinate day to day administrative and operational activities
- Use AI tools to automate repetitive tasks and improve workflows
- Identify inefficiencies and propose improvements
- Conduct research and analysis to support decision making
- Assist with projects across functions
- Take ownership of tasks end to end
Requirements
- Recent graduate in business, communications, technology, or similar
- Hands on experience using AI tools such as ChatGPT, Claude, Notion AI, or similar
- Strong organizational skills with attention to detail
- Clear written and verbal communication skills in English
- Self directed working style
- Analytical mindset
- Comfortable working in a fast paced, international environment
Full Job Posting
About the Role
- I Buy Real Estate is a real estate brokerage on Saadiyat Island, Abu Dhabi, working with residential and investment properties.
- We're a team of 20+ people from 14 nationalities, structured as a teal organisation.
- This is an administrative and operational role at the heart of how the company runs.
Responsibilities
- Manage and coordinate day to day administrative and operational activities.
- Use AI tools to automate repetitive tasks, organise information, and improve internal workflows.
- Identify inefficiencies in existing processes and propose or implement practical improvements.
- Conduct research, analysis, and information gathering to support decision making.
- Assist with projects and initiatives across different functions.
- Take ownership of tasks end to end: from scoping and planning through to delivery.
- Collaborate with a multicultural, cross functional team.
Qualifications
- Recent graduate in any relevant field (business, communications, technology, or similar).
- Hands on experience using AI tools such as ChatGPT, Claude, Notion AI, or similar.
- Strong organisational skills with attention to detail and ability to manage multiple priorities.
- Clear written and verbal communication skills in English.
- Self directed working style.
- Analytical mindset.
- Comfortable working in a fast paced, international environment.
- Additional languages are a plus; any relevant internship or project experience welcome.
What We Offer
- Salary discussed openly and agreed upon with each candidate.
- Health insurance.
- Training and professional development funded by the company.
- Regular team events.
- International team 14 nationalities, 4+ languages.
- Real room to grow within the organisation.
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