Administrative Operations Specialist (with AI Skills)
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Key skills for this role
About the Role
I Buy Real Estate is seeking an Administrative Operations Specialist to manage day-to-day administrative and operational activities, using AI tools to automate tasks and improve workflows.
Key Skills for This Role
Responsibilities
- Manage and coordinate day to day administrative and operational activities
- Use AI tools to automate repetitive tasks, organise information, and improve internal workflows
- Identify inefficiencies in existing processes and propose or implement practical improvements
- Conduct research, analysis, and information gathering to support decision making
- Assist with projects and initiatives across different functions
- Take ownership of tasks end to end: from scoping and planning through to delivery
- Collaborate with a multicultural, cross functional team
Requirements
- Recent graduate in any relevant field (business, communications, technology, or similar)
- Hands on experience using AI tools such as ChatGPT, Claude, Notion AI, or similar
- Strong organizational skills with attention to detail
- Clear written and verbal communication skills in English
- Self directed working style
- Analytical mindset
- Comfortable working in a fast paced, international environment
Full Job Posting
About the Role
- I Buy Real Estate is a real estate brokerage on Saadiyat Island, Abu Dhabi, working with residential and investment properties.
- We're a team of 20+ people from 14 nationalities, structured as a teal organisation flat hierarchy, full ownership, no approval chains.
- This is an administrative and operational role at the heart of how the company runs.
Responsibilities
- Manage and coordinate day to day administrative and operational activities to keep the business running smoothly.
- Use AI tools to automate repetitive tasks, organise information, and improve internal workflows.
- Identify inefficiencies in existing processes and propose or implement practical improvements.
- Conduct research, analysis, and information gathering to support decision making across the business.
- Assist with projects and initiatives across different functions — from onboarding to reporting to communications.
- Take ownership of tasks end to end: from scoping and planning through to delivery.
- Collaborate with a multicultural, cross functional team and communicate clearly across different working styles.
Qualifications
- Recent graduate in any relevant field (business, communications, technology, or similar).
- Hands on experience using AI tools such as ChatGPT, Claude, Notion AI, or similar — for writing, research, analysis, or problem solving.
- Strong organisational skills with attention to detail and the ability to manage multiple priorities.
- Clear written and verbal communication skills in English.
- Self directed working style comfortable taking initiative without waiting to be told what to do.
- Analytical mindset: able to gather information, spot patterns, and suggest improvements.
- Comfortable working in a fast paced, international environment.
- Additional languages are a plus; any relevant internship or project experience welcome.
What We Offer
- Salary discussed openly and agreed upon with each candidate transparent process, no hidden conditions.
- Health insurance.
- Training and professional development funded by the company.
- Regular team events.
- International team 14 nationalities, 4+ languages.
- Real room to grow within the organisation.
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