Administrative Executive (Travel)
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Key skills for this role
About the Role
Bybit is seeking an Administrative Executive (Travel) to manage corporate travel for a global workforce. This 1-year contract role involves travel policy enforcement, booking coordination, cross-border compliance, and vendor management.
Key Skills for This Role
Responsibilities
- Communicate travel policies to employees, address daily travel inquiries, and monitor policy compliance
- Manage end to end booking services for flights, train tickets, hotels, etc.
- Liaise with the third party travel management company and optimize booking processes
- Handle itinerary changes, cancellations/rebookings, flight delays, and other unexpected situations
- Assist employees with visa applications, entry permits, insurance purchases, and other pre travel procedures
- Prepare monthly/quarterly travel expense reports and provide cost optimization recommendations
- Establish and maintain a travel related vendor resource database
- Periodically evaluate vendor service quality and lead annual commercial negotiations
Requirements
- Experience in a travel agency or in travel booking roles at other exchanges
- Proficient in both Chinese and English
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to handle multiple tasks and prioritize effectively
- Knowledge of administrative procedures
Full Job Posting
Job Summary
- Responsible for managing corporate travel and ensuring travel support for the company's global workforce.
- Core responsibilities encompass travel policy development and enforcement, booking and coordination of flights/hotels/visas/insurance, cross border travel compliance management, as well as travel vendor liaison and cost control.
Responsibilities
- Communicate travel policies to employees, address daily travel inquiries, and monitor policy compliance.
- Manage end to end booking services for flights, train tickets, hotels, etc., prioritizing the balance between cost effectiveness and employee comfort.
- Liaise with the third party travel management company (Trip.com Business Travel), maintain the backend system, and optimize booking processes.
- Handle itinerary changes, cancellations/rebookings, flight delays, and other unexpected situations, providing 7×24 emergency support for traveling employees.
- Assist employees with visa applications, entry permits, insurance purchases, and other pre travel procedures for countries worldwide.
- Prepare monthly/quarterly travel expense reports, conduct expense reconciliation, anomaly alerts, and month over month analysis, and provide cost optimization recommendations to management.
- Establish and maintain a travel related vendor resource database (visa processing agencies, insurance companies, etc.).
- Periodically evaluate vendor service quality (SLA achievement rates, response times, complaint rates, etc.), and lead annual commercial negotiations and contract renewals.
Requirements
- Experience in a travel agency or in travel booking roles at other exchanges
- Proficient in both Chinese and English
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Ability to handle multiple tasks and prioritize effectively.
- Knowledge of administrative procedures.
Why Join Us
- Study Growth Fund: We support your professional development and continuous learning.
- Internal Events: Participate in regular team building activities, workshops, and events designed to promote collaboration and innovation.
- Global Collaboration: Be part of a diverse, international team, working alongside colleagues from around the world.
- Career Advancement: Access opportunities for growth and advancement within a rapidly expanding global company.
- Internal Mobility: Grow with us Your long term development is important to us. We offer internal job opportunities to help build your career path.
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