Administrative Executive

About the Company

Role Overview

Vendor and Purchase Management

• Manage vendor relationships and ensure timely delivery of services.
• Process purchase orders, invoices, and payments with finance.
• Maintain and renew agreements and service contracts before expiry.
• Evaluate vendor quality, cost efficiency, and reliability.
• Track vendor performance and ensure SLA compliance.

Facility and Maintenance Management

• Oversee housekeeping, security, maintenance, and other facility operations.
• Ensure annual maintenance contracts are in place and serviced on time.
• Maintain office infrastructure and resolve technical issues promptly.
• Conduct audits for workplace hygiene, safety, and upkeep.
• Maintain inventory of office supplies, consumables, and IT assets.

Employee Experience and Events

• Support employee engagement events, festivals, and celebrations.
• Coordinate with internal teams to support smooth onboarding and offboarding.
• Manage employee travel and accommodation while optimizing cost and convenience.

Process, Compliance, and Reporting

• Maintain documentation and reports related to vendors, payments, and inventory.
• Ensure adherence to company policies and compliance standards.
• Support internal and external audits by maintaining accurate records.
• Identify opportunities for process improvement and cost optimization.
• Maintain monthly MIS reports and share weekly and monthly dashboards with key highlights.

Qualifications and Experience

• A degree in BHM, Business Administration, Facility Management, or an equivalent field is required.
• The role requires 2–6 years of experience in office administration or workplace management.
• Experience managing vendors, events, and facility operations in a fast-growing organization is required.
• BHM graduates with prior Restaurant Manager experience are preferred.