Administrative Coordinator
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Key skills for this role
About the Role
Elsewedy Electric seeks an Administrative Coordinator to provide efficient administrative and operational support for smooth day-to-day office functions. The role includes managing office operations, employee services, logistics, and documentation.
Key Skills for This Role
Responsibilities
- Oversee daily office operations, including maintenance, supplies, utilities, and facility coordination
- Supervise office support staff, including office assistants (office boys), drivers, and other personnel
- Manage travel arrangements, including flight bookings, hotel reservations, and visa processing for employees and visitors
- Administer company vehicle operations, including fuel card management and renewal of registrations
- Maintain and monitor office asset inventory, ensuring accurate records and proper documentation
- Coordinate with procurement and finance departments regarding purchase requests, petty cash management, and vendor payments
- Handle travel coordination for both local and international business trips for employees and VIP guests
- Ensure all administrative processes comply with company policies and applicable UAE regulations
- Maintain strict confidentiality and professionalism when handling company documents and employee information
- Greet and welcome visitors in a professional and courteous manner
- Answer, screen, and direct incoming calls and emails efficiently
- Manage front desk operations and maintain accurate visitor logs
Requirements
- Bachelor's degree in Business Administration, Management, or a related field
- 2 4 Years of experience in administration or office management (preferably in a multinational or industrial company)
- Professional Written and Verbal English
- Proficiency in Microsoft Office
Full Job Posting
About Us
- Elsewedy Electric: Powering Progress, Empowering People. For over 80 years, Elsewedy Electric has been a leading manufacturer of electrical products and solutions, operating in 19 countries with over 18,000 employees.
Job Purpose
- The Reception & Admin Coordinator is responsible for providing efficient administrative and operational support to ensure smooth day to day office functions at Elsewedy Electric.
- The role includes managing office operations, employee services, logistics, and documentation in line with company policies and standards.
Roles & Responsibilities
- Oversee daily office operations, including maintenance, supplies, utilities, and facility coordination.
- Supervise office support staff, including office assistants (office boys), drivers, and other personnel, ensuring the smooth execution of administrative activities.
- Manage travel arrangements, including flight bookings, hotel reservations, and visa processing for employees and visitors.
- Administer company vehicle operations, including fuel card management and renewal of registrations.
- Maintain and monitor office asset inventory, ensuring accurate records and proper documentation.
- Coordinate with procurement and finance departments regarding purchase requests, petty cash management, and vendor payments.
- Handle travel coordination for both local and international business trips for employees and VIP guests.
- Ensure all administrative processes comply with company policies and applicable UAE regulations.
- Maintain strict confidentiality and professionalism when handling company documents and employee information.
- Greet and welcome visitors in a professional and courteous manner.
- Answer, screen, and direct incoming calls and emails efficiently.
- Manage front desk operations and maintain accurate visitor logs.
You're a great fit if you have
- Bachelor's degree in Business Administration, Management, or a related field
- 2 4 Years' of experience in administration or office management (preferably in a multinational or industrial company)
- Professional Written and Verbal English
- Proficiency in Microsoft Office
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