Administrative Coordinator
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Key skills for this role
About the Role
SKLD Manpower Services seeks an Administrative Coordinator to support catering event coordination and administrative tasks. The role involves collaborating with clients, coordinating with chefs and event planners, managing records, and supervising staff.
Key Skills for This Role
Responsibilities
- Collaborate with clients to understand their catering needs, including menu selection, dietary requirements, and event details
- Coordinate with chefs, kitchen staff, and event planners to plan and execute catering events
- Manage event timelines, ensuring timely delivery and setup of catering services
- Address any issues or concerns that arise during events, providing prompt solutions and ensuring client satisfaction
- Manage and maintain accurate records of catering contracts, invoices, and client information
- Assist in preparing proposals, contracts, and pricing estimates for catering services
- Coordinate with clients regarding event changes, updates, and additional requirements
- Handle communication with clients, vendors, and internal teams to ensure effective information flow
- Manage inventory and procurement of catering supplies and equipment
- Recruit, train, and supervise catering staff, ensuring they understand their roles and responsibilities
- Coordinate staff schedules to ensure adequate coverage for events
- Conduct performance evaluations and provide feedback to catering staff
Requirements
- Proven experience in food service catering or event coordination
- Strong organizational and multitasking abilities to manage multiple events simultaneously
- Excellent communication and interpersonal skills to work effectively with clients, vendors, and staff
- Attention to detail and problem solving skills to address issues in a timely manner
- Proficient computer skills, including MS Office Suite and catering software
- Ability to work under pressure, meet deadlines, and adapt to changing priorities
- Flexibility to work evenings, weekends, and holidays as required by catering schedules
Full Job Posting
Event Coordination
- Collaborate with clients to understand their catering needs, including menu selection, dietary requirements, and event details.
- Coordinate with chefs, kitchen staff, and event planners to plan and execute catering events.
- Manage event timelines, ensuring timely delivery and setup of catering services.
- Address any issues or concerns that arise during events, providing prompt solutions and ensuring client satisfaction.
Administrative Support
- Manage and maintain accurate records of catering contracts, invoices, and client information.
- Assist in preparing proposals, contracts, and pricing estimates for catering services.
- Coordinate with clients regarding event changes, updates, and additional requirements.
- Handle communication with clients, vendors, and internal teams to ensure effective information flow.
- Manage inventory and procurement of catering supplies and equipment.
Staff Coordination and Training
- Recruit, train, and supervise catering staff, ensuring they understand their roles and responsibilities.
- Coordinate staff schedules to ensure adequate coverage for events.
- Conduct performance evaluations and provide feedback to catering staff.
Qualifications and Skills
- Proven experience in food service catering or event coordination.
- Strong organizational and multitasking abilities to manage multiple events simultaneously.
- Excellent communication and interpersonal skills to work effectively with clients, vendors, and staff.
- Attention to detail and problem solving skills to address issues in a timely manner.
- Proficient computer skills, including MS Office Suite and catering software.
- Ability to work under pressure, meet deadlines, and adapt to changing priorities.
- Flexibility to work evenings, weekends, and holidays as required by catering schedules.
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