Administrative Coordinator
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Key skills for this role
About the Role
Al Masaood Power seeks an Administrative Coordinator to support the Sales Team and Regional Sales Manager. The role involves coordination, reporting, and analysis, including Power BI dashboard creation.
Key Skills for This Role
Responsibilities
- Support the Sales Team with day to day activities, documentation, and follow up
- Coordinate between sales, service, finance, logistics, and other departments
- Prepare quotations, proposals, and basic tender documents
- Maintain sales files, customer records, and communication logs
- Ensure accurate and timely data entry in CRM/ERP system
- Manage preparation of monthly reports and Power BI dashboards
- Track key metrics: revenue, margins, hit rates, customer activity, and open opportunities
- Coordinate internal meetings, sales reviews, and customer visits
- Assist in preparing annual plans, budgets, and sales initiatives
Requirements
- Bachelor's degree/Diploma in Business, Sales, Marketing, or related field
- 5 7 years of experience in administrative support, coordinator, or similar roles
- Industry experience in heavy equipment, compressors, HVAC, material handling, forklift, or construction
- Proficiency in MS Office (Word, Excel, PowerPoint), SAP, Power BI
- Strong English communication
- Valid UAE driving license preferred
Full Job Posting
Job Overview
- The Administrative Coordinator provides comprehensive administrative, analytical, and operational support to the Sales Team and the Regional Sales Manager.
- The role ensures smooth execution of sales activities, accurate reporting, efficient coordination, and strong internal communication to improve overall sales productivity.
- A key aspect includes supporting data driven decision making through Power BI dashboards and sales performance reports using Excel.
Key Responsibilities
- Support the Sales Team with day to day activities, documentation, and follow up.
- Coordinate between sales, service, finance, logistics, and other departments.
- Prepare quotations, proposals, and basic tender documents as needed.
- Maintain sales files, customer records, and communication logs.
- Support Sales Team members with administrative tasks such as creating sales reports, preparing presentations, managing databases.
- Ensure accurate and timely entry of data in the CRM/ERP system.
- Follow up on approvals, signatures, and internal workflows.
- Support PR/PO creation for consumables; receive items and update inventory lists.
- Coordinate with internal departments: HR, Procurement, Logistics, etc.
- Assist in planning and coordinating business travel.
- Manage preparation of monthly reports, ensuring data accuracy.
- Update pipeline, forecasts, and create Power BI dashboards for the Regional Sales Manager.
Qualifications and Experience
- Bachelor's degree/Diploma in Business, Sales, Marketing, or related field.
- 5 7 years' experience in administrative support, coordinator, or similar roles.
- Industry experience in heavy equipment, compressors, HVAC, material handling, forklift, or construction is required.
- Proficiency in MS Office (Word, Excel, PowerPoint), SAP, Power BI.
- Strong English communication.
- A Valid UAE driving license is preferred.
Core Competencies
- Strong coordination and communication skills.
- High attention to detail.
- Analytical mindset and strong presentation skills.
- Ability to prioritize and multitask.
- Customer service orientation.
- Proactive and organized.
- Ability to work under pressure.
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