Administrative Assistant - UAEN
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Key skills for this role
About the Role
WTS Energy is seeking an Emirati Specialist Admin. Support to perform general administrative functions in Abu Dhabi. The role includes office maintenance, facilities management, travel arrangements, and event coordination.
Key Skills for This Role
Responsibilities
- Maintain office equipment, supplies and stationery ensuring smooth office operations
- Support facilities management, general maintenance services & repairs
- Manage drivers and office assistants’ schedules
- Organize and support internal and external events, including meeting arrangements and logistics
- Support onboarding and offboarding logistics
- Organize and oversee travel arrangements, including booking flights, accommodations, and transportation
- Receive and screen telephone calls, letters, couriers and posts; distribute company mail and parcels
- Prepare periodic administrative reports, expense summaries, and maintain departmental records
- Support front desk and visitor management activities
- Support PRO with Taqyeem and other authorities’ office visits
- Coordinate with different departments for administration tasks
Requirements
- University Degree Bachelor in Business Administration, Finance, Human Resources, or Facility Management
- 1 3 years of relevant professional experience
- Familiarity with MS Office apps, especially MS Word & Excel, MS Teams and SharePoint
Full Job Posting
Position Overview
- Position: Specialist Admin. Support (Emirati)
- Purpose: To support Admin functions as a generalist for different admin roles.
- To act as back up/stand in for different admin positions.
- To act as focal point for local cultural know how & facilitate local interactions.
Key Responsibilities
- Maintains office equipment, supplies and stationery ensuring smooth office operations.
- Supports facilities management, general maintenance services & repairs, issuance of permit to work and service completion reports.
- Manages drivers and office assistants’ schedules.
- Organizes and supports internal and external events, including meeting arrangements, logistics coordination, catering and guest preparation.
- Supports onboarding and offboarding logistics (seating plan, workspace setup, access cards, business cards, parking allocation, etc.)
- Organizes and oversees travel arrangements, including booking flights, accommodations, and transportation, while ensuring compliance with OMV travel policies and budgetary guidelines.
- Receives and screens telephone calls, letters, couriers and posts. Distributed company mail and parcels.
- Prepares periodic administrative reports, expense summaries, and maintains updated departmental correspondence, records and filing systems; ensuring accuracy, completeness, & confidentiality.
- Supports front desk and visitor management activities as and when required.
- Supports PRO with Taqyeem and other authorities’ office visits, and coordinates with ADNOC for CICPA and site visit support as required.
- Coordinates with different departments such as finance, IT, P&C, Legal etc. for different administration tasks.
Requirements
- Education: University Degree Bachelor
- Relevant Professional Experience: 1 3 years
- Subject of Education: Business Administration/ Finance/ Human Resources/ Facility Management
- Familiarity with using MS Office apps, especially MS Word & Excel, MS Teams and SharePoint
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