Administrative Assistant (UAE National)
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Egis seeks an Administrative Assistant (UAE National) for its Abu Dhabi office. The role involves managing executive calendars, preparing correspondence, data entry, and supporting office operations.
Key Skills for This Role
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate appointments
- Prepare, format, and maintain professional correspondence, reports, and documentation
- Perform data entry tasks with accuracy and maintain organized filing systems
- Answer and direct phone calls, greet visitors, and provide professional customer service
- Coordinate office supplies inventory and place orders as needed
- Assist with travel arrangements, including booking flights, accommodations, and ground transportation
- Support the organization of meetings, conferences, and corporate events
- Maintain confidentiality and handle sensitive information with professionalism
- Utilize Microsoft Office Suite and other office software to complete administrative tasks
- Perform general office duties including mail distribution, photocopying, and document scanning
- Assist multiple departments and managers with various administrative needs
- Follow up on pending matters and ensure timely completion of administrative tasks
Requirements
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Excellent written and verbal communication skills in English
- Ability to maintain accurate records and manage documentation systems
- Professional telephone etiquette and customer service orientation
- Attention to detail and commitment to accuracy
- UAE National status (as per job requirement)
- Must have a valid UAE Family Book
- Experience with administrative software, ERP systems, or office management tools (preferred)
- Bilingual capabilities in English and Arabic (preferred)
- Previous experience in a corporate or professional office environment (preferred)
Full Job Posting
Company Overview
- Waagner Biro Bridge Services is a leading engineering and construction company in the UAE with over 50 years of experience.
- The company provides advanced engineering services for infrastructure, bridge, and maintenance solutions.
Job Description
- We are seeking a detail oriented and organized Administrative Assistant to join our team in Abu Dhabi.
- This is an excellent opportunity for a UAE National to contribute by providing essential administrative support.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
- Prepare, format, and maintain professional correspondence, reports, and documentation.
- Perform data entry tasks with accuracy and maintain organized filing systems for records and documents.
- Answer and direct phone calls, greet visitors, and provide professional customer service.
- Coordinate office supplies inventory and place orders as needed to maintain operational efficiency.
- Assist with travel arrangements, including booking flights, accommodations, and ground transportation.
- Support the organization of meetings, conferences, and corporate events.
- Maintain confidentiality and handle sensitive information with professionalism.
- Utilize Microsoft Office Suite and other office software to complete administrative tasks.
- Perform general office duties including mail distribution, photocopying, and document scanning.
- Assist multiple departments and managers with various administrative needs.
- Follow up on pending matters and ensure timely completion of administrative tasks.
Qualifications
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Excellent written and verbal communication skills in English.
- Demonstrated ability to maintain accurate records and manage documentation systems.
- Professional telephone etiquette and customer service orientation.
- Attention to detail and commitment to accuracy in all administrative work.
- Ability to work independently and as part of a supportive team environment.
- Familiarity with office equipment and standard business technology.
- UAE National status (as per job requirement).
- Preferred: Experience with administrative software, ERP systems, or office management tools.
- Preferred: Bilingual capabilities in English and Arabic.
- Preferred: Previous experience in a corporate or professional office environment.
Additional Information
- Must have a valid UAE Family Book.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Egis
Senior Structural Engineer - Site
Dubai, UAE
Egis seeks a Senior Structural Engineer for site supervision of building projects in Dubai. The role requires 10+ years of civil/structural engineering experience, with at least 5 years in a senior site supervision role
Associate - Structures
Dubai, UAE
Egis is seeking a talented Associate, Structures to join their engineering team in Dubai. You will assist in the design, analysis, and development of structural solutions, prepare technical drawings and 3D models, and co
Project Manager (Bridge Maintenance)
Dubai, UAE
Egis seeks an experienced Project Manager to lead bridge maintenance projects in Dubai. The role requires 20+ years in bridge construction management, PMP certification preferred, and expertise in project planning, risk
Project Manager (Bridge Maintenance)
Dubai, UAE
Egis is seeking an experienced Project Manager for bridge maintenance projects in Dubai. The role involves leading complex bridge construction and maintenance projects from inception to completion, ensuring quality, time
Route Engineer (Roads O&M)
Doha, QAT
Egis seeks a detail-oriented Route Engineer for roads operations and maintenance in Doha, Qatar. The role involves inspecting road networks, developing maintenance plans, coordinating contractors, and ensuring compliance
Director of Projects
Riyadh, KSA
Egis seeks an experienced Director of Projects to lead major project delivery in Riyadh, Saudi Arabia. You will oversee strategic planning, execution, financial management, risk management, and stakeholder engagement for
Senior Commercial Manager
Riyadh, KSA
Egis seeks an experienced Senior Commercial Manager in Riyadh, Saudi Arabia. The role involves developing commercial strategies, managing end-to-end commercial operations, leading teams, and overseeing P&L. Requires mini
Planning Engineer (Airport exp)
Jeddah, KSA
Egis seeks an experienced Planning Engineer with airport operations expertise to join their team in Jeddah, Saudi Arabia. The role involves developing and optimizing project plans for airport infrastructure, terminal exp
Senior Structural Engineer - Site
Dubai, UAE
Associate - Structures
Dubai, UAE
Project Manager (Bridge Maintenance)
Dubai, UAE
Project Manager (Bridge Maintenance)
Dubai, UAE
Route Engineer (Roads O&M)
Doha, QAT
Director of Projects
Riyadh, KSA
Senior Commercial Manager
Riyadh, KSA
Planning Engineer (Airport exp)
Jeddah, KSA