Administrative Assistant – Healthcare & Medical Services
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Key skills for this role
About the Role
We are seeking an experienced administrative professional to oversee daily administrative and operational activities within a healthcare and medical services environment.
Key Skills for This Role
Responsibilities
- Manage and oversee daily administrative and operational functions
- Plan and supervise healthcare operations including home care, on call services, and event medical coverage
- Coordinate staff scheduling, resource allocation, and logistics to ensure smooth service delivery
- Support Medical and Nursing leadership in implementing operational policies and quality standards
- Ensure compliance with UAE healthcare regulations (DHA / DOH / MOH) and internal procedures
- Coordinate with clients, vendors, and partners for operational execution and service satisfaction
- Oversee fleet, equipment, and asset management including ambulances and medical supplies
- Prepare operational reports, invoices, performance summaries, and project updates
- Assist with budgeting, procurement planning, and inventory management
- Promote teamwork, accountability, and efficient operational practices across departments
Requirements
- Bachelor’s degree in Business Administration, Operations Management, or a related field
- 2–4 years of experience in administration, preferably in healthcare or medical services
- Strong organizational, coordination, and multitasking skills
- Excellent communication, leadership, and problem solving abilities
- Knowledge of UAE healthcare regulations (DHA / DOH / MOH) is an advantage
- Proficiency in MS Office, Zoho, and operational or scheduling systems
- Ability to work under pressure and respond effectively to urgent operational needs
Full Job Posting
Job Overview
- We are seeking an experienced administrative to oversee daily administrative and operational activities within a healthcare and medical services environment. The role requires strong coordination skills, hands on operational management, and experience supporting medical services such as home care, o
Key Responsibilities
- Manage and oversee daily administrative and operational functions
- Plan and supervise healthcare operations including home care, on call services, and event medical coverage
- Coordinate staff scheduling, resource allocation, and logistics to ensure smooth service delivery
- Support Medical and Nursing leadership in implementing operational policies and quality standards
- Ensure compliance with UAE healthcare regulations (DHA / DOH / MOH) and internal procedures
- Coordinate with clients, vendors, and partners for operational execution and service satisfaction
- Oversee fleet, equipment, and asset management including ambulances and medical supplies
- Prepare operational reports, invoices, performance summaries, and project updates
- Assist with budgeting, procurement planning, and inventory management
- Promote teamwork, accountability, and efficient operational practices across departments
Requirements & Qualifications
- Bachelor’s degree in Business Administration, Operations Management, or a related field
- 2–4 years of experience in administration, preferably in healthcare or medical services
- Strong organizational, coordination, and multitasking skills
- Excellent communication, leadership, and problem solving abilities
- Knowledge of UAE healthcare regulations (DHA / DOH / MOH) is an advantage
- Proficiency in MS Office, Zoho, and operational or scheduling systems
- Ability to work under pressure and respond effectively to urgent operational needs
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