indeed
Administrative Assistant
AAA International
Dubai, UAE
Full-time
Mid-Senior
Onsite
AED 3,000/month
Discovered Today
Administrative supportDocument and records managementCalendar and meeting managementMicrosoft OfficeSpreadsheetsEnglish
Free
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Administrative supportDocument and records managementCalendar and meeting management
Role Overview
The Administrative Assistant supports the smooth running of day-to-day office activities.
The role requires professional communication with English- and Chinese-speaking contacts.
Key Skills for This Role
Administrative supportDocument and records managementCalendar and meeting managementMicrosoft OfficeSpreadsheetsEnglish
Full Job Posting
Role Overview
The Administrative Assistant supports the smooth running of day-to-day office activities.
The role requires professional communication with English- and Chinese-speaking contacts.
Responsibilities
- Organize and maintain company documents, files, and records.
- Manage calendars, meetings, and appointment schedules.
- Prepare correspondence, meeting notes, and basic reports.
- Track pending documents, approvals, and important deadlines.
- Assist with employee documentation and onboarding paperwork.
- Coordinate office supplies and routine workplace requirements.
- Communicate with colleagues, suppliers, and external contacts.
- Assist with quotations, invoices, and purchase documentation.
- Schedule interviews and provide recruitment support when required.
- Maintain spreadsheets, trackers, and internal records accurately.
- Handle routine email correspondence and administrative requests.
- Follow up on outstanding tasks and support managers and other teams.
Requirements
- Minimum three years of experience in an administrative or office support role.
- Professional proficiency in written and spoken English.
- Professional proficiency in written and spoken Chinese Mandarin.
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