Administration Manager
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Key skills for this role
About the Role
Oversee office facilities, manage supplies, develop procedures, supervise staff, assist with budgeting, ensure compliance, and coordinate events for effective administration.
Key Skills for This Role
Full Job Posting
Key Responsibilities
- Oversee office facilities, including workspace setup, maintenance, vendor relationships, and security to provide a safe and productive environment.
- Manage office supplies, equipment procurement, and inventory control to ensure resources are available and cost-effective.
- Coordinate office moves, seating arrangements, and workspace optimization efforts.
Administrative Operations & Process Management
- Develop, document, and implement standard operating procedures for administrative functions to improve consistency and efficiency.
- Manage vendor contracts and service agreements, ensuring timely renewals, accurate billing, and performance tracking.
- Oversee mail, reception, and general administrative services, ensuring high levels of service and responsiveness.
Team Leadership & Staff Development
- Supervise administrative team members, including hiring, training, performance management, and workload coordination.
- Foster a collaborative, customer-focused culture and provide coaching to develop skills and improve service delivery.
Budgeting & Expense Management
- Assist with preparing and managing the administrative budget, tracking expenses, and identifying cost-saving opportunities.
- Review and approve invoices, expense reports, and purchase requests in accordance with company policies.
Records, Compliance & Risk Management
- Maintain accurate physical and electronic records, ensure proper filing systems, and support data retention and privacy requirements.
- Support compliance with internal policies, health and safety regulations, and any applicable local laws.
- Coordinate with legal, HR, and other departments on matters related to contracts, insurance, and risk mitigation.
Event Coordination & Stakeholder Support
- Plan and coordinate internal events, meetings, and business travel logistics to support organizational needs.
- Serve as a primary contact for internal stakeholders and external vendors, ensuring timely resolution of administrative issues.
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