Admin Supervisor
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Role Description This is a full-time, on-site Admin Supervisor role based in Dubai. The Admin Supervisor will oversee administrative operations, coordinate workflows, and manage daily office tasks to ensure efficiency.
Key Skills for This Role
Full Job Posting
Role Description
This is a full-time, on-site Admin Supervisor role based in Dubai.
The Admin Supervisor will oversee administrative operations, coordinate workflows, and manage daily office tasks to ensure efficiency.
Responsibilities include handling customer inquiries, preparing and managing budgets, planning schedules, and ensuring smooth communication channels within the team and with clients.
The role also involves analyzing operational processes and implementing improvements for overall productivity.
Board Support
Schedule, coordinate and handle logistics of monthly board meetings (in coordination with admin assistant)
Prepare and circulate meeting agendas (in coordination with admin assistant)
Strategic & Board Oversight
Develop board meeting agenda and strategic direction
Present reports to the board
Monitor implementation of board decision
Webinar & Program Oversight
Proposing relevant webinar topics
Identify qualified speakers and coordinate communication with them.
Support the selection and confirmation of webinar moderators.
Review of post-event reports and performance metrics
Ensure educational quality and professional standards
Conduct pre-event runs (in coordination with admin assistant)
Communications
Approve social media content
Review announcements before publication
Manage the alliances email inbox.
Manage WhatsApp community group and respond to WhatsApp messages (in coordination with admin assistant)
Supervise Administrative Assistant
Conduct monthly performance check-ins
Delegate tasks and monitor completion
Approve leave requests
Ensure operational efficiency
Reporting & Growth
Prepare quarterly performance reports where required
Monitor membership growth
General & Operational Administration
Represent alliance in external meetings and events
Support logistics for in-person meetings (in coordination with admin assistant)
Oversee vendor supply updates and ensure timely payment follow-up with Finance
Oversee implementation of Secretary General directives and provide consolidated reporting when required.
Supervise institutional partnerships and ensure proper governance and follow-up of agreements.
Represent the alliance in major exhibitions, conferences and strategic engagements.
Qualifications
- Strong Communication and Customer Service skills to effectively interact with clients and the team.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at U X E SECURITY SOLUTIONS L.L.C
Network Support Engineer
Dubai, UAE
UXE Security Solutions seeks a Network Support Engineer to ensure uptime of video surveillance, network, and edge infrastructure. The role involves designing, configuring, and troubleshooting network architectures, firew
Junior Audit Engineer
Dubai, UAE
UXE Security Solutions seeks a Junior Audit Engineer to assist in conducting site audits for security systems (CCTV, access control, alarm systems). The role involves reviewing layouts, supporting senior auditors, captur
IT Sales Executive
Dubai, UAE
UXE Security Solutions seeks a results-driven IT Sales Executive to drive business growth in the UAE market. The role involves selling IT products and services including software, hardware, networking, cloud, and cyberse
AI Advisory
Dubai, UAE
MultiBank Group seeks a Quant AI Specialist to apply quantitative research, machine learning, and AI to trading, risk management, and market analytics. The role requires expertise in financial markets, predictive modelin
Network Support Engineer
Dubai, UAE
Job Responsibilities: Ensure continuous uptime and reliable performance of video surveillance, network, and edge infrastructure. Troubleshoot and resolve network, routing, firewall, and VPN-related issues across LAN an
Salas Executive - IT Background
Dubai, UAE
Key ResponsibilitiesBusiness Development & Lead Generation Identify and develop new business opportunities for IT products and services. Generate leads through cold calling, networking, referrals, online research, and
Senior Frontend Engineer
Dubai, UAE
Job Title: Senior Frontend Engineer Department: IT Role Summary We are looking for a Senior Frontend Engineer with strong design sensibility to build modern, secure, high-performance web applications. You will own the fr
Senior Backend Engineer .NET
Dubai, UAE
Job Title: Senior Backend Engineer (.NET) Department: IT Role Summary We are looking for a Senior Backend Engineer to design and build high-performance backend services, APIs, and middleware. You will architect distribut
Network Support Engineer
Dubai, UAE
Junior Audit Engineer
Dubai, UAE
IT Sales Executive
Dubai, UAE
AI Advisory
Dubai, UAE
Network Support Engineer
Dubai, UAE
Salas Executive - IT Background
Dubai, UAE
Senior Frontend Engineer
Dubai, UAE
Senior Backend Engineer .NET
Dubai, UAE