Admin Specialist (Female) 1 year extendable contract, Qatar
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Key skills for this role
About the Role
Nutra Gulf is hiring an Admin Specialist for a 1-year extendable contract in Qatar. The role provides comprehensive administrative and operational support, including office administration, vendor management, logistics coordination, and SAP-based processes.
Key Skills for This Role
Responsibilities
- Provide day to day administrative support to business functions and leadership
- Manage office stationery procurement, inventory, distribution, tracking, and reporting
- Coordinate travel arrangements, accommodation bookings, and related logistics
- Prepare reports, presentations, correspondence, and organizational documents
- Compile, verify, analyze, and present information for management reporting
- Coordinate mandatory training programs and medical examinations with external service providers
- Liaise with external vendors to ensure timely and quality service delivery
- Serve as primary point of contact for administrative enquiries
- Support Material Master creation and maintenance in SAP
- Create and process Purchase Requisitions (PRs) and support Purchase Order (PO) activities
Requirements
- Bachelor's degree in Business Administration or equivalent
- Minimum 10 years of experience in administrative support or administration specialist roles
- Minimum 5 years of experience in a multinational company (MNC)
- Working knowledge of SAP (Material Master, PR, PO, invoice/payment)
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Full Job Posting
Job Summary
- The Admin Specialist is responsible for providing comprehensive administrative and operational support to business functions, ensuring efficient office operations and high quality support services.
- The role focuses on improving operational efficiency, maintaining compliance, coordinating logistics, managing vendors, and supporting SAP based administrative processes.
Qualifications
- Bachelor's degree in Business Administration or an equivalent discipline
- Minimum 10 years of experience in administrative support or administration specialist roles
- Minimum 5 years of experience working in a multinational company (MNC)
- Working knowledge of SAP, including Material Master, Purchase Requisitions (PR), Purchase Orders (PO), and invoice/payment processes
- Advanced proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook
Core Competencies
- Office Administration and Vendor Management
- Executive Administration and Business Support
- Logistics Coordination
- ERP (SAP) Operations – Material Master, PR/PO, Invoice & Payment Processing
- Budget Monitoring and Cost Control
- Internal Controls and Compliance
- Documentation and Records Management
- Planning, Coordination, and Communication
- Time Management and Organizational Skills
Key Responsibilities
- Provide day to day administrative support to business functions and leadership
- Manage office stationery procurement, inventory, distribution, tracking, and reporting
- Coordinate travel arrangements, accommodation bookings, and related logistics
- Prepare reports, presentations, correspondence, and organizational documents
- Compile, verify, analyze, and present information for management reporting
- Coordinate mandatory training programs and medical examinations with external service providers
- Liaise with external vendors to ensure timely and quality service delivery
- Serve as primary point of contact for administrative enquiries
- Support Material Master creation and maintenance in SAP
- Create and process Purchase Requisitions (PRs) and support Purchase Order (PO) activities
Schedule
- Job Types: Full time, Contract
Work Location
- In person
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