Admin / Listing Coordinator

Role Overview

Listings Management

• Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals
• Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions
• Coordinate with agents to obtain listing details, documents and media in a timely manner
• Monitor listing performance and flag expired or outdated listings for renewal or removal
• Maintain an organised internal database of all active, pending and closed listings
• Ensure all listings comply with Aqarat and regulatory requirements

Administrative Support

• Provide day-to-day administrative support to the sales team, management and HR
• Manage and organise company documents, contracts, files and records both digitally and physically
• Prepare and format letters, certificates, salary confirmations and official correspondence as needed
• Schedule and coordinate meetings, viewings and appointments on behalf of agents and management
• Handle incoming calls, emails and inquiries and direct them to the appropriate team member
• Maintain and update the CRM system with accurate client and property data
• Assist in the preparation of presentations, reports and marketing materials
• Order and manage office supplies and ensure the office is well maintained and organised
• Coordinate with PRO, legal and finance teams as required

Compliance & Documentation

• Ensure all required documentation is collected and filed for each transaction
• Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat)

Requirements

• Support agents in the preparation of sale agreements, NOCs and related documentation

Communication & Coordination

• Act as a point of contact between agents, clients, developers and management
• Follow up on pending tasks, signatures and document submissions on behalf of the team
• Coordinate with developers for updated availability lists, brochures and price lists
• Communicate professionally at all times — via email, phone and in person

Requirements

• Minimum 1 year of experience in an administrative or real estate coordination role
• Excellent written and verbal communication skills in English — Arabic is a plus
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with Property Finder, Qatar Living or similar portals is preferred
• Strong organisational skills and attention to detail
• Ability to multitask and work under pressure in a fast-paced environment
• Professional, presentable and punctual
• Team player with a proactive and positive attitude