Admin Coordinator

About The Role

Key Responsibilities

• **Manage student registrations, exam bookings, batch records, attendance, and documentation with full accuracy**
• Coordinate with awarding bodies (NEBOSH, PSI, etc.) ensuring strict compliance and timely submissions
• Handle exam processes, audits, document verification, and certificate issuance
• Maintain daily system accuracy (Zoho CRM, calendars, reports, tickets, and data updates)
• Monitor batch status, cancellations, attendance, and operational reporting
• Coordinate with trainers, sales, and operations teams for smooth daily execution
• Manage training recordings, private bookings, and official communication channels
• Oversee stock control, administrative documentation, and SOP compliance
• Ensure confidentiality, quality assurance, and operational control at all times

Key Competencies & Expectations

• Extremely **detail-oriented**, sharp, and quality-focused
• Strong control over deadlines, accuracy, and compliance
• Excellent customer handling and communication skills
• Energetic, self-driven, and able to take full ownership of responsibilities
• Highly organized and capable of handling **multiple tasks simultaneously**
• Strong understanding of documentation audits and compliance standards
• Able to work independently with minimal supervision
• Alert, proactive, and solution-oriented mindset

Requirements

• Previous experience in **training operations, administration, compliance, or coordination** preferred
• Excellent communication skills & Fluency in English
• Experience working with **awarding bodies** is a strong advantage
• Comfortable using CRM / ERP systems (Zoho experience preferred)
• Immediate or short-notice joiners preferred
• Apply: Mention the position Trainer Coordinator -WhatsApp: +974 3005 8021

Job Type: Full-time

Application Question(S)

• Are you currently based in Qatar and available for full-time onsite work in Doha?
• Do you have hands-on experience in training operations, compliance, or coordination roles?
• Have you ever worked directly with awarding bodies (e.g., NEBOSH, PSI, or similar)?
• Are you experienced in managing student registrations, exam bookings, and batch documentation?
• Do you have experience verifying, auditing, and quality-checking documents before submission?
• Have you used CRM / ERP systems such as Zoho (Calendar, Tables, Desk) or similar platforms?
• Can you manage multiple tasks simultaneously while meeting strict daily deadlines and compliance requirements?
• Are you confident handling professional communication with students, trainers, clients, and internal teams?
• Are you comfortable taking full ownership of sensitive operational and compliance responsibilities with minimal supervision?
• Are you available to join immediately or within a short notice period?
• Are you comfortable with a gross monthly salary of QAR 2500?
• Please share a short 1-2 mins Video Introduction along with an updated CV on WhatsApp: +974 3005 8021