Admin Assistant
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Key skills for this role
About the Role
Astrea Group Trading & Contracting is looking for a proactive Administrative Assistant to support day-to-day office operations in Dubai. The role involves preparing documents, managing correspondence, coordinating meetings, and assisting HR, Logistics, or IT teams.
Key Skills for This Role
Responsibilities
- Provide day to day administrative support to ensure smooth office operations across departments
- Prepare, organize, and maintain records, files, contracts, purchase requests, invoices, and other business documents
- Manage incoming and outgoing correspondence, including emails, phone calls, and courier services
- Assist in preparing reports, presentations, meeting minutes, and business proposals
- Maintain and update company databases, online registrations, and internal records
- Coordinate meetings, appointments, travel arrangements, and office logistics when required
- Support HR, Logistics, or IT teams with administrative tasks such as employee documentation, onboarding records, shipment tracking, asset inventories, procurement, and system documentation, as applicable
- Perform additional administrative duties and special projects as assigned by the Office Manager or Management
Requirements
- Bachelor's degree in Business Administration, Management, Information Technology, Human Resources, Logistics, or a related field is preferred
- Previous experience supporting HR, Logistics, or IT departments is highly preferred
- Experience in customer service, front office, or call center operations is an advantage
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience using ERP systems, HR software, or document management systems is an added advantage
- Excellent written and verbal communication skills in English
- Strong organizational and time management abilities
- High level of accuracy and attention to detail
- Ability to manage multiple tasks and prioritize effectively in a fast paced environment
- Professional, proactive, and service oriented attitude
- Strong interpersonal skills with the ability to work in a multicultural environment
- Ability to maintain confidentiality and handle sensitive information with discretion
Full Job Posting
Job Overview
- We are looking for a proactive Administrative Assistant to support the day to day operations of our office in Dubai. The successful candidate will provide administrative support across multiple departments while ensuring efficient office operations and accurate documentation.
Key Responsibilities
- Provide day to day administrative support to ensure smooth office operations across departments.
- Prepare, organize, and maintain records, files, contracts, purchase requests, invoices, and other business documents.
- Manage incoming and outgoing correspondence, including emails, phone calls, and courier services.
- Assist in preparing reports, presentations, meeting minutes, and business proposals.
- Maintain and update company databases, online registrations, and internal records.
- Coordinate meetings, appointments, travel arrangements, and office logistics when required.
- Support HR, Logistics, or IT teams with administrative tasks such as employee documentation, onboarding records, shipment tracking, asset inventories, procurement, and system documentation, as applicable.
- Perform additional administrative duties and special projects as assigned by the Office Manager or Management.
Qualifications
- Bachelor's degree in Business Administration, Management, Information Technology, Human Resources, Logistics, or a related field is preferred.
- Previous experience supporting HR, Logistics, or IT departments is highly preferred.
- Experience in customer service, front office, or call center operations is an advantage.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience using ERP systems, HR software, or document management systems is an added advantage.
Skills & Competencies
- Excellent written and verbal communication skills in English.
- Strong organizational and time management abilities.
- High level of accuracy and attention to detail.
- Ability to manage multiple tasks and prioritize effectively in a fast paced environment.
- Professional, proactive, and service oriented attitude.
- Strong interpersonal skills with the ability to work in a multicultural environment.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Self motivated, dependable, and capable of working independently as well as part of a team.
Work Location
- In person
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