Accountant Cum Administrator
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Key skills for this role
About the Role
We are seeking a proactive and detail-oriented Accountant cum Admin to join our real estate operations team in Sharjah. The role involves managing day-to-day accounting activities, rent collection, tenant coordination, and administrative functions.
Key Skills for This Role
Responsibilities
- Maintain accurate accounting records and financial transactions
- Record rental income, expenses, receipts, and payments in the accounting system
- Prepare monthly bank reconciliations and monitor cash flow
- Manage Accounts Receivable (AR) and Accounts Payable (AP)
- Follow up on outstanding rent payments and issue reminders to tenants
- Prepare invoices, receipts, payment vouchers, and journal entries
- Assist in monthly, quarterly, and annual financial reporting
- Coordinate with auditors and provide required documentation during audits
- Maintain tenant security deposit records and related reconciliations
- Ensure compliance with company policies and UAE accounting regulations
Requirements
- Proactive and detail oriented
- Strong communication skills
- Organizational skills
- Accounting skills
Full Job Posting
Job Summary
- We are seeking a proactive and detail oriented Accountant cum Admin to join our real estate operations team in Sharjah.
- The ideal candidate will be responsible for managing day to day accounting activities, rent collection, tenant coordination, administrative functions, and supporting the Property Manager.
Key Responsibilities
- Maintain accurate accounting records and financial transactions.
- Record rental income, expenses, receipts, and payments in the accounting system.
- Prepare monthly bank reconciliations and monitor cash flow.
- Manage Accounts Receivable (AR) and Accounts Payable (AP).
- Follow up on outstanding rent payments and issue reminders to tenants.
- Prepare invoices, receipts, payment vouchers, and journal entries.
- Assist in monthly, quarterly, and annual financial reporting.
- Coordinate with auditors and provide required documentation during audits.
- Maintain tenant security deposit records and related reconciliations.
- Ensure compliance with company policies and UAE accounting regulations.
Property Management Support
- Monitor tenancy contracts, renewals, expiries, and lease documentation.
- Coordinate rent collections, post dated cheques, and payment schedules.
- Maintain tenant records and update property management databases.
- Assist the Property Manager in managing daily property operations.
- Support occupancy tracking and leasing administration activities.
- Prepare reports related to occupancy, collections, and tenant status.
Tenant Relations & Coordination
- Serve as the primary point of contact for tenant inquiries and concerns.
- Coordinate tenant move ins, move outs, and contract renewals.
- Handle tenant complaints professionally and ensure timely resolution.
- Follow up with tenants regarding maintenance requests and service issues.
- Maintain positive tenant relationships to enhance tenant satisfaction and retention.
Maintenance & MEP Coordination
- Coordinate with MEP, maintenance, and facility management teams regarding tenant complaints and maintenance requests.
- Track maintenance work orders and ensure timely completion.
- Follow up on repairs, preventive maintenance schedules, and vendor services.
- Liaise with contractors, suppliers, and service providers as required.
- Ensure maintenance records and service reports are properly documented.
Administration
- Manage office administration and document control.
- Maintain tenancy files, contracts, licenses, and company records.
- Draft correspondence, notices, tenant communications, and reports.
- Coordinate with government authorities, utility providers, and external stakeholders when required.
- Handle filing, record keeping, and general administrative duties.
- Support HR and management with administrative tasks as assigned.
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