Academic Assistant

Overview

Head Of Operations (Admin)

• Responsibilities.
• He/She will be responsible for:
• fostering the values, dispositions, behaviours, attitudes and attributes of the ISL Qatar guiding statements and IB learner profile
• being the first point of contact for any enquiries, messages and coordinate appointments or meetings for the Head of Middle School and Deputy Head of School.
• attending teaching staff meetings, support in preparing the agendas and minutes of meeting when necessary
• managing food orders for school-related events and functions, ensuring timely delivery and coordination
• managing the dissemination of school-related emails to parents, staff and other stakeholders
• supporting in the daily morning Middle School registration, ensuring accurate student attendance records
• recording and updating information on bulletin notes, early-leave requests, and other required approvals in the school database (iSAMS, Toddle, etc.)
• Recording and updating all student information regarding classes and subject allocation.
• Ensuring appropriate cover arrangements for any staff absences and cover teacher assignments
• sending communication to Middle School teachers and parents regarding student late and absences
• preparing attendance letters and transfer certificates in both Arabic and English as needed for communication with Middle School parents
• providing support and assistance to parents with their enquiries, requests, concerns, and ensuring high leave of customer service
• collaborating with teachers in addressing and supporting parents' needs and enquiries related to their children s education
• assisting in the setting up and organization of Middle School student assemblies, Celebration of Learning events, parent-teacher conferences, other parent meetings and other special events.
• Assigning late room duty for teachers and ensuring that the late room is always covered
• Any other duties assigned by the Head of Middle School and Deputy Head of School for Learning, Analytics & Innovation (DHLAI)