Workshop Coordinator
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Key skills for this role
About the Role
Ethara seeks a Workshop Coordinator in Abu Dhabi to support the delivery of interactive workshops within a large-scale festival environment. The role involves coordinating workshop partners, preparing materials, and ensuring smooth delivery pre-event and on-site.
Key Skills for This Role
Responsibilities
- Support the Workshops Manager in planning, coordination, and delivery of the workshops programme
- Assist in onboarding workshop partners, ensuring required information and materials are collected
- Coordinate scheduling for workshops, including session timings, rotations, and logistical requirements
- Prepare client facing decks, presentations, briefs, reports, and status updates
- Coordinate internal and external meetings, including scheduling, agendas, and meeting minutes
- Assist in preparing workshop spaces, materials, and operational requirements ahead of live days
- Provide on site support during event build and live delivery, ensuring workshops run smoothly
- Support the Workshops Manager in managing day to day operations during live event days
Requirements
- Previous experience in project coordination, event programming, event management, cultural programming, or similar role
- At least 2 years of experience in live events
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office and project management tools
- Strong attention to detail and ability to work in a fast paced environment
Full Job Posting
Overview
- We are seeking a highly organized and proactive Workshops Coordinator to support the delivery of interactive workshops within a large scale festival environment.
- Working closely with the Workshops Manager, you will play a key role in coordinating workshop partners, preparing materials, and ensuring smooth delivery both pre event and on site during live operations.
- This is a dynamic and hands on role, ideal for someone who enjoys working across planning and live event environments, and who is passionate about delivering engaging guest experiences.
Key Responsibilities
- Support the Workshops Manager in the planning, coordination, and delivery of the workshops programme.
- Assist in onboarding workshop partners, ensuring all required information, materials, and deliverables are collected and organised.
- Coordinate scheduling for workshops, including session timings, rotations, and logistical requirements.
- Prepare client facing decks, presentations, briefs, reports, and status updates.
- Coordinate internal and external meetings, including scheduling, agendas, and meeting minutes.
- Assist in preparing workshop spaces, materials, and operational requirements ahead of live days.
- Provide on site support during event build and live delivery, ensuring workshops run smoothly.
- Support the Workshops Manager in managing day to day operations during live event days.
Requirements
- Previous experience in project coordination, event programming, event management, cultural programming, or a similar role.
- At least 2 yrs of experience in Live events
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office and project management tools.
- Strong attention to detail and ability to work well in a fast paced environment.
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