Workshop Assistant
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Key skills for this role
About the Role
Desert Man Transporting & Contracting LLC is seeking a Workshop Administrator to support daily operations of their heavy equipment and vehicle maintenance workshop in Abu Dhabi. The role involves maintaining records, coordinating schedules, and managing documentation.
Key Skills for This Role
Responsibilities
- Maintain workshop records, job cards, service reports, and maintenance history
- Coordinate preventive maintenance schedules for heavy equipment, trucks, buses, and machinery
- Monitor spare parts requests and inventory records
- Prepare purchase requests and follow up with procurement for workshop requirements
- Maintain accurate records of equipment downtime and repair activities
- Generate daily, weekly, and monthly workshop reports
- Coordinate with workshop supervisors, mechanics, drivers, and operations teams
- Ensure all vehicle and equipment documents are updated and properly filed
- Assist in warranty tracking and vendor/service provider coordination
- Support compliance with company HSE and quality procedures
- Manage workshop administrative documentation and filing systems
Requirements
- Diploma or Bachelor's Degree in Business Administration, Mechanical Engineering, or related field
- Minimum 3 5 years of experience in workshop administration, fleet maintenance administration, or equipment maintenance coordination
- Experience in construction, transportation, heavy equipment, or contracting companies preferred
- Strong knowledge of workshop documentation and maintenance processes
- Proficiency in MS Office (Excel, Word, Outlook)
- Strong organizational and communication skills
Full Job Posting
Job Summary
- Seeking a highly organized and detail oriented Workshop Administrator to support daily operations of heavy equipment and vehicle maintenance workshop
- Responsible for maintaining workshop records, coordinating maintenance schedules, managing documentation, and ensuring smooth communication
Key Responsibilities
- Maintain workshop records, job cards, service reports, and maintenance history
- Coordinate preventive maintenance schedules for heavy equipment, trucks, buses, and machinery
- Monitor spare parts requests and inventory records
- Prepare purchase requests and follow up with procurement for workshop requirements
- Maintain accurate records of equipment downtime and repair activities
- Generate daily, weekly, and monthly workshop reports
- Coordinate with workshop supervisors, mechanics, drivers, and operations teams
- Ensure all vehicle and equipment documents are updated and properly filed
- Assist in warranty tracking and vendor/service provider coordination
- Support compliance with company HSE and quality procedures
- Manage workshop administrative documentation and filing systems
Requirements
- Diploma or Bachelor's Degree in Business Administration, Mechanical Engineering, or related field
- Minimum 3–5 years of experience in workshop administration, fleet maintenance administration, or equipment maintenance coordination
- Experience in construction, transportation, heavy equipment, or contracting companies preferred
- Strong knowledge of workshop documentation and maintenance processes
- Proficiency in MS Office (Excel, Word, Outlook)
- Experience with ERP or fleet management systems is an advantage
- Strong organizational and communication skills
- Ability to work in a fast paced environment and manage multiple tasks
Preferred Experience
- Heavy equipment workshop administration
- Fleet maintenance coordination
- Spare parts inventory control
- Construction or transportation industry background
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