UAE National Cost Clerk | Al-Futtaim Automotive | Honda & Trading Ente
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About the Role
Responsible for accurate job costing, invoicing, and order processing while ensuring timely vendor payments and effective communication with stakeholders.
Key Skills for This Role
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Overview
As a Service Cost Clerk within our Service function, you will be responsible for accurate job costing, order processing, and invoicing across service orders, ensuring customers and internal stakeholders are billed correctly and vendors are paid on time.
You will work closely with the Service Manager, supervisors, and Finance to support smooth workshop operations and a consistent, customer-focused service experience across the UAE.
What You Will Do
- Review labour and parts line items in service orders and split them appropriately (cash, credit, warranty, SMC, intra) to ensure accurate accounting and billing.
- Prepare pro-forma invoices and raise final invoices (excluding cash) in line with pricing menus, agreed discounts, and policy guidelines.
- Raise purchase requisitions and Local Purchase Orders (LPOs) for sublet/bought-out items and workshop consumables/equipment maintenance, using the correct GLs/material groups.
- Process goods issue, goods receipt, and invoice verification transactions; submit required summaries to support timely vendor payments.
- Maintain accurate coding and documentation in the system (e.g., labour operation numbers, cause/defect codes for warranty jobs) to enable downstream warranty/claim processing.
- Compile monthly incentive and overtime summaries, update productive/non-productive hours in the incentive system, and coordinate with supervisors to validate data.
- Support service operations administration (e.g., stationery stock, attendance sheet preparation, productivity summaries where required).
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