Technical Writer
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Key skills for this role
About the Role
Aspen Medical seeks a Technical Writer to manage document registers, version control, and formatting for project deliverables. The role includes supporting meeting agendas, minutes, and drafting sections of analysis and design documents.
Key Skills for This Role
Responsibilities
- Maintain the project document register, version control and file naming discipline across SharePoint
- Manage document templates, formatting, headers, footers, version history and document status
- Support preparation of agendas, minutes, action logs, decision logs and workshop output notes
- Act as workshop scribe, capturing key discussion points, decisions, actions, risks and scope control items
- Convert workshop notes into clear, structured synthesis notes for use in project deliverables
- Support drafting of current state / gap analysis, pathway design pack, validation summary, final report and DoH presentation
- Maintain document request tracker and follow up on outstanding documents, data and source materials
- Maintain feedback log and ensure comments are tracked, categorised and closed out
- Coordinate document review cycles, ensuring internal QA comments and feedback are incorporated accurately
- Prepare clean client facing versions of documents in editable and PDF formats
- Archive superseded drafts and maintain clear audit trail of document changes and submissions
Requirements
- Experience in document management and version control
- Proficiency in SharePoint
- Strong attention to detail and formatting skills
- Ability to support meeting agendas, minutes, and action logs
Full Job Posting
Key Deliverables
- Live document register and version control log.
- Document request tracker and source material index.
- Meeting agendas, minutes, action notes and decision records.
- Workshop notes, synthesis reports and output summaries.
- Updated action tracker, decision log, RAID log and feedback log.
- Draft sections of the current state / gap analysis document.
- Draft sections of the pathway design pack, AT / AAC assessment, KPI framework and validation summary.
- Consolidated DoH feedback matrix with action status.
- Clean formatted versions of all client facing deliverables.
- Final submission folder containing editable and PDF versions of approved deliverables.
- Close out document pack, including final trackers, feedback log and archived superseded materials.
Key Responsibilities
- Maintain the project document register, version control and file naming discipline across SharePoint.
- Manage document templates, formatting, headers, footers, version history and document status.
- Support preparation of agendas, minutes, action logs, decision logs and workshop output notes.
- Act as workshop scribe, capturing key discussion points, decisions, actions, risks and scope control items.
- Convert workshop notes into clear, structured synthesis notes for use in project deliverables.
- Support drafting of the current state / gap analysis, pathway design pack, validation summary, final report and DoH presentation.
- Maintain the document request tracker and follow up on outstanding DoH documents, data and source materials.
- Maintain the feedback log and ensure DoH comments are tracked, categorised and closed out.
- Ensure out of scope items are recorded in the scope control / parking lot log and not absorbed into deliverables without approval.
- Coordinate document review cycles, ensuring internal QA comments and DoH feedback are incorporated accurately.
- Prepare clean client facing versions of documents in editable and PDF formats.
- Archive superseded drafts and maintain a clear audit trail of document changes and submissions.
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