Technical Document Assistant (Turnaround)
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Key skills for this role
About the Role
Mekdam Holding Group seeks a Technical Documentation Assistant for a long-term contract in Qatar's Turnaround Section. The role involves document control, contractor coordination, and using SharePoint and technical document management systems.
Key Skills for This Role
Responsibilities
- Provide administrative and operational support as directed by the Head of Turnaround Section and Contract Coordinator
- Maintain and manage the Turnaround Section correspondence log
- Maintain and manage the Turnaround Section internal correspondence log
- Coordinate with Head of Turnaround to schedule periodic section meetings, record minutes of meetings and track all section KPI / training / safety records
- Retrieve and provide technical documents, standards, and references using Company QTDMS system
- Coordinate with lump sum contractors and manage administrative activities including preparation of Minutes of Meeting (MOM) and verification of submitted documents
- Utilize SharePoint and other document management systems to support workflow processes
- Process and issue various gate pass requests through the HSEQ Portal
- Initiate, monitor, and track validity of requests related to porta cabins, tool containers, and other contractor requirements
- Ensure strict confidentiality of sensitive documents
- Coordinate with Facilities & Services Section to maintain office stationery supplies
- Maintain overall housekeeping and organization within the Turnaround Section
Requirements
- Technical Diploma / Graduate or equivalent
- Excellent communication of English (speaking & writing)
- Minimum 5 years direct and relevant experience as Technical Documentation Assistant in a Document Control function, preferably within Oil & Gas or Petrochemical industry
- Excellent in working of MS Office applications including Outlook, Excel, Word, PowerPoint and Access
- Cimage, Acrobat Professional
- Good attention to detail and capable of handling multitasks
- Excellent communication skills
Full Job Posting
Job Description
- Position: Technical Documentation Assistant
- Supply of ONE Technical Documentation Assistant on Long Term Basis for Turnaround Section.
- Technical Documentation Assistant with experience in turnaround section operations, document control, and contractor coordination.
- Skilled in SharePoint, Technical Document Management Systems, and HSEQ, with a strong ability to manage documentation workflows, ensure compliance, and support large scale industrial maintenance activities.
Responsibilities and Tasks
- Provide administrative and operational support as directed by the Head of Turnaround Section and Contract Coordinator.
- Maintain and manage the Turnaround Section correspondence log, ensuring all communications with Contractors are properly recorded, tracked, and closed without backlog.
- Maintain and manage the Turnaround Section internal correspondence log, ensuring all communications within turnaround section are properly recorded, tracked, and closed without backlog.
- Coordinate with Head of Turnaround to schedule periodic section meetings, record minutes of meetings and track all section KPI / training / safety records.
- Retrieve and provide technical documents, standards, and references using Company QTDMS system as required.
- Coordinate with lump sum contractors and manage administrative activities including preparation of Minutes of Meeting (MOM) and verification of submitted documents.
- Utilize SharePoint and other document management systems to support workflow processes, ensuring effective document control, maintenance, and quality compliance.
- Process and issue various gate pass requests (manpower, materials, vehicles, etc.) through the HSEQ Portal.
- Initiate, monitor, and track validity of requests related to porta cabins, tool containers, and other contractor requirements.
- Ensure strict confidentiality of sensitive documents, follow approval protocols prior to any information sharing.
- Coordinate with Facilities & Services Section to maintain office stationery supplies required for Turnaround Section.
- Maintain overall housekeeping and organization within the Turnaround Section.
Qualification
- Should have a Technical Diploma / Graduate or equivalent and shall be physically strong, dynamic and enthusiastic.
- Excellent communication of English (speaking & writing) is a must.
- Minimum 5 years direct and relevant experience as Technical Documentation Assistant in a Document Control function, preferably working within an Oil & Gas or Petrochemical industry.
- Excellent in working of MS Office applications including Microsoft Office applications such as Outlook, Excel, Word, PowerPoint and Access.
- Cimage, Acrobat Professional
- Good attention to detail and capable of handling multitasks.
- Excellent communication skills
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