Team Coordinator (Saudi National)
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Key skills for this role
About the Role
Parsons seeks a Team Coordinator (Saudi National) to implement document and data management solutions, process documents, and assist with contract review. The role requires 3+ years experience, proficiency in MS Office and electronic document management systems, and good communication skills.
Key Skills for This Role
Responsibilities
- Implement document and data management solutions with a primary focus on document control and records management.
- Process one or more document types through all procedural steps in accordance with well defined procedures and guidelines.
- Receive, track, and monitor documents using standard document management programs.
- Enter data and produce reports using standard office automation or department specific applications.
- Initiate and respond to routine correspondence related to the area of responsibility.
- Keep abreast of department technologies, techniques, and services relevant to the area of responsibility.
- Provide assistance to users in capturing and locating electronic information.
- Maintain an established data distribution system and schedule for the assigned project.
- Expedite review, signature approval, and release of supplier and internally produced documents.
- Verify retention requirements, arrange document cataloging, packing, and long term storage or disposal.
- Assist junior document control staff to ensure effective implementation of project specific procedures.
- Assist in reviewing contract documents and implementing contract conditions.
Requirements
- 3+ years of relevant work experience
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel
- Working knowledge of electronic document management systems
- Good written and oral communication, organizational, and interpersonal skills
- Ability to interact effectively with project personnel and management
Full Job Posting
Job Description
- Parsons is looking for an amazingly talented Team Coordinator (Saudi National) to join our team!
What You'll Be Doing
- Implements document and data management solutions with a primary focus on document control and records management. Administers data/document management applications.
- Processes one or more document types through all procedural steps in accordance with well defined procedures and guidelines. Ensures that pre established document control requirements are satisfactorily met throughout the project.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department specific applications.
- Keeps abreast of department technologies, techniques, and services relevant to the area of responsibility. Works with other staff members as needed to develop and improve services. Responds to a changing technology environment and participates in decision making activities related to customer needs.
- Provides assistance to users in capturing and locating electronic information.
- Maintains an established data distribution system and schedule for the assigned project based on client, project, department, and supplier requirements. May revise the system or schedule to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and in
- Verifies retention requirements, arranges document cataloging, packing, and long term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or client guidelines; provides assistance with document retrieval.
- Assists junior document control staff to ensure effective implementation of project specific procedures.
- Assists in reviewing contract documents.
- Assists in reviewing and implementing contract conditions.
- Good knowledge of Saudi purchasing law.
- Serves as liaison between support group, home office, and field personnel. Interfaces with groups inside and outside the organization.
What Required Skills You'll Bring
- 3+ years of relevant work experience.
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel. Assignments will require working knowledge of electronic document management systems.
- Good written and oral communication, organizational, and interpersonal skills, and demonstrated ability to interact effectively with project personnel and management.
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