System coordinator

Review and process applications for high school, transfer, bridging, double major, and international curriculum applicants.

Evaluate applicant eligibility and process applications according to approved admission criteria.

Upload screening results and coordinate required English assessments or interviews.

Identify missing application requirements and follow up with applicants until completion.

Communicate admission and acceptance requirements for relevant programs.

Prepare provisional acceptance letters for study visa applicants.

Track visa application progress and provide applicants with appropriate guidance.

Review and process study visa applications through relevant government platforms.

Ensure accurate transfer of applicant information between government platforms and the SIS.

Support international students through the transition from visa issuance to full enrollment.

Ensure visa-related processes comply with institutional and regulatory requirements.

Maintain and update applicant and student information within the SIS.

Update student statuses, including Hold, Withdrawn, Graduate, and No Show.

Coordinate self-enrollment activities for new students and support student ID activation.

Process personal data amendments and student reactivations.

Monitor diploma completion and graduation updates.

Generate statistical reports and respond to authorized data requests.

Conduct routine audits of application data and supporting documentation.

Verify eligibility for approved academic discounts and scholarships.

Ensure accurate updates to student levels and majors based on academic progress.

Maintain and update admission criteria within the system.

Maintain accurate graduate records and supporting clearance documentation.

Initiate certificate issuance requests through Odoo.

Provide accurate and professional support to applicants and students regarding admission, registration, system, and visa-related processes.

Coordinate with Academic Programs, Student Affairs, IT, Quality, Institutional Research, and other relevant departments.

Communicate professionally with students, parents, scholarship bodies, government agencies, embassies, and relevant service providers.

1–3 years of relevant experience in admissions, registration, student records, or academic systems.

Experience working with Student Information Systems (SIS) is preferred.

Previous experience within a higher education environment is an advantage.