Stakeholder Manager (Government/Authority Coordinator)

Decima International

Dubai, UAE

Full Time

Senior

Onsite

3 days ago

Stakeholder ManagementProject CoordinationInterface ManagementCommunicationRelationship ManagementPrimavera P6

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Key skills for this role

Stakeholder ManagementProject CoordinationInterface Management

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About the Role

Decima International seeks an experienced Stakeholder Manager to lead coordination and engagement for a large-scale data center project in Dubai. The role requires strong communication and relationship management skills to align internal teams, clients, authorities, and contractors.

Key Skills for This Role

Stakeholder ManagementProject CoordinationInterface ManagementCommunicationRelationship ManagementPrimavera P6

Responsibilities

Lead stakeholder management and coordination activities across the project, ensuring effective communication and alignment between all internal and external stakeholders
Develop, maintain, and update the stakeholder engagement plan, stakeholder register, communication matrix, and interface tracking tools
Identify key project stakeholders, including client representatives, government authorities, utility providers, consultants, contractors, vendors, local entities, and internal project teams
Manage day to day stakeholder communications, ensuring that project updates, requirements, decisions, risks, and actions are clearly communicated and documented
Coordinate with project managers, design teams, construction teams, consultants, contractors, and client representatives to resolve stakeholder related issues and support project progress
Facilitate stakeholder meetings, workshops, coordination sessions, and progress reviews, ensuring clear agendas, action items, ownership, and follow up
Track approvals, permits, authority submissions, NOCs, design reviews, technical decisions, and other stakeholder dependent project deliverables
Monitor stakeholder concerns, constraints, and expectations, escalating critical matters to project leadership when required
Support interface management between different project disciplines, contractors, vendors, authorities, and client side teams
Ensure stakeholder requirements are properly captured, communicated, and reflected in project plans, schedules, reports, and delivery strategies
Prepare regular stakeholder reports, dashboards, action trackers, meeting minutes, and executive summaries for project leadership and client review
Support the resolution of conflicts, communication gaps, and coordination challenges between project stakeholders

Requirements

15+ years of experience in stakeholder management, project coordination, interface management, project management, or construction management within large scale construction, infrastructure, or mission critical projects
Bachelor's degree in Construction Management, Civil Engineering, Engineering Management, Architecture, Business Administration, Communications, or a related field
Prior experience working on data center, mission critical, infrastructure, industrial, utilities, or large scale building projects
Strong understanding of stakeholder management principles
Experience working on hyperscale data centers or other large scale, mission critical facilities
Experience working in a PMC, owner's representative, or client side project management environment
Previous experience working in UAE or the wider GCC region
Knowledge of local authority coordination, permitting processes, utilities coordination, and regulatory requirements in the United Arab Emirates
Familiarity with Primavera P6, Microsoft Project, Power BI, Procore, Aconex, Oracle Primavera Cloud, or other project management and reporting platforms
Experience coordinating with clients, consultants, contractors, government authorities, utility providers, vendors, and multidisciplinary project teams
Experience managing authority approvals, permits, NOCs, submissions, technical reviews, and project related stakeholder dependencies
Strong ability to manage complex interfaces across design, construction, procurement, commercial, project controls, and commissioning teams

Full Job Posting

Company Overview

Decima International is a professional services company providing project management and controls services to clients in the United States and the Middle East.
The company focuses on partnership, attracting talented professionals, and regulated growth to maintain excellence.

Role Overview

Seeking an accomplished and highly motivated Stakeholder Manager to lead stakeholder coordination and engagement for a large scale data center project in Dubai, UAE.
This client facing role requires strong communication, coordination, and relationship management skills.
The ideal candidate will have a strong understanding of stakeholder management within large scale construction, infrastructure, or mission critical projects.

Responsibilities

Lead stakeholder management and coordination activities across the project.
Develop, maintain, and update stakeholder engagement plan, register, communication matrix, and interface tracking tools.
Identify key project stakeholders including client representatives, government authorities, utility providers, consultants, contractors, vendors, local entities, and internal project teams.
Manage day to day stakeholder communications and ensure clear documentation.
Coordinate with project managers, design teams, construction teams, consultants, contractors, and client representatives.
Facilitate stakeholder meetings, workshops, coordination sessions, and progress reviews.
Track approvals, permits, authority submissions, NOCs, design reviews, technical decisions, and other stakeholder dependent deliverables.
Monitor stakeholder concerns and escalate critical matters.
Support interface management between different project disciplines.
Ensure stakeholder requirements are captured and reflected in project plans and reports.
Prepare regular stakeholder reports, dashboards, action trackers, meeting minutes, and executive summaries.
Support resolution of conflicts and coordination challenges.

Required Qualifications

15+ years of experience in stakeholder management, project coordination, interface management, project management, or construction management within large scale construction, infrastructure, or mission critical projects.
Bachelor's degree in Construction Management, Civil Engineering, Engineering Management, Architecture, Business Administration, Communications, or a related field.
Prior experience working on data center, mission critical, infrastructure, industrial, utilities, or large scale building projects.
Strong understanding of stakeholder management principles.
Experience working on hyperscale data centers or other large scale, mission critical facilities.
Experience working in a PMC, owner's representative, or client side project management environment.
Previous experience working in UAE or the wider GCC region.
Knowledge of local authority coordination, permitting processes, utilities coordination, and regulatory requirements in the UAE.
Familiarity with Primavera P6, Microsoft Project, Power BI, Procore, Aconex, Oracle Primavera Cloud, or other project management and reporting platforms.
Experience coordinating with clients, consultants, contractors, government authorities, utility providers, vendors, and multidisciplinary project teams.
Experience managing authority approvals, permits, NOCs, submissions, technical reviews, and project related stakeholder dependencies.
Strong ability to manage complex interfaces across design, construction, procurement, commercial, project controls, and commissioning teams.

Preferred Qualifications

Master's degree in Construction Management, Engineering Management, Project Management, Business Administration, or a related field.
Professional certifications such as PMP, RICS, APM, PMI SP, or other relevant project/stakeholder management certifications.
Arabic language capability is preferred but not required.

Position Details

Location: On site in Dubai, United Arab Emirates.
Position: Stakeholder Manager.
Position Classification: Salary based full time hours.

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