Senior Document Controller
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Decima International is seeking a Senior Document Controller for major data center and telecommunications infrastructure programs in the UAE.
Key Skills for This Role
Responsibilities
- Design, build, and maintain a structured technical document management system for engineering drawings, equipment manuals, O&M manuals, operating procedures, and related technical documentation
- Define and enforce document numbering, classification, file naming conventions, folder structures, metadata standards, and access controls
- Retrieve, collect, consolidate, and register technical documentation from designers, EPC contractors, equipment vendors, OEMs, commissioning teams, and other document originators
- Track outstanding technical documentation against equipment and system delivery schedules, following up with originators to close documentation gaps
- Verify completeness and accuracy of received documentation packages before filing and registration
- Maintain rigorous version control across all technical documents, ensuring only current and approved revisions are in active use
- Manage revision histories and audit trails for controlled documents
- Coordinate document updates resulting from equipment upgrades, retrofits, system modifications, design changes, firmware updates, technical bulletins, or equipment revisions
- Build and maintain a complete equipment manual library across mechanical, electrical, fire/life safety, BMS, and controls systems
- Maintain as built and current design drawing sets across mechanical, electrical, fire protection, controls, and related disciplines
- Ensure superseded drawings and documents are clearly archived, retired from active use, and traceable for audit and reference purposes
- Respond to internal and client requests for technical documentation retrieval within agreed turnaround times
Requirements
- Strong document control experience within mission critical, telecom, or large scale infrastructure environments
- Ability to consolidate documentation from multiple sources and manage strict version control
- Ensure technical records remain complete, current, accurate, and readily retrievable
- Hands on experience with technical document management, version control, document sourcing, revision tracking, records retrieval, EDMS administration, and documentation governance
Full Job Posting
Company Overview
- Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East.
- We are looking for a driven and capable Senior Document Controller to support major data center and telecommunications infrastructure programs in the UAE.
Responsibilities
- Design, build, and maintain a structured technical document management system for engineering drawings, equipment manuals, O&M manuals, operating procedures, and related technical documentation.
- Define and enforce document numbering, classification, file naming conventions, folder structures, metadata standards, and access controls across technical document types and disciplines.
- Retrieve, collect, consolidate, and register technical documentation from designers, EPC contractors, equipment vendors, OEMs, commissioning teams, and other document originators.
- Track outstanding technical documentation against equipment and system delivery schedules, following up with originators to close documentation gaps.
- Verify completeness and accuracy of received documentation packages, including drawings, manuals, datasheets, test certificates, and supporting records, before filing and registration.
- Maintain rigorous version control across all technical documents, ensuring only current and approved revisions are in active use.
- Manage revision histories and audit trails for controlled documents, including initiation, review, approval, supersession, archival, and traceability records.
- Coordinate document updates resulting from equipment upgrades, retrofits, system modifications, design changes, firmware updates, technical bulletins, or equipment revisions.
- Build and maintain a complete equipment manual library across mechanical, electrical, fire/life safety, BMS, and controls systems, mapped to asset registers where applicable.
- Maintain as built and current design drawing sets across mechanical, electrical, fire protection, controls, and related disciplines.
- Ensure superseded drawings and documents are clearly archived, retired from active use, and traceable for audit and reference purposes.
- Respond to internal and client requests for technical documentation retrieval within agreed turnaround times.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Decima International
Legal / Contractual Advisor
Dubai, UAE
Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is t...
Stakeholder Manager (Government/Authority Coordinator)
Dubai, UAE
Decima International seeks a Stakeholder Manager (Government/Authority Coordinator) to coordinate with government authorities and stakeholders on high-profile projects in Dubai. The role requires strong project managemen
Risk Manager
Dubai, UAE
Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is t...
Senior Cost / Estimating Manager
Dubai, UAE
Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is t...
Senior Planning Manager
Dubai, UAE
Decima International seeks a Senior Planning Manager for mega projects in UAE. You will manage planning, scheduling, change management, and resource management. Requires strong CPM scheduling and delay analysis skills.
Senior HSE / Safety Officer
Dubai, UAE
Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is t...
Tender Manager
Dubai, UAE
Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is t...
Senior Project Manager
United Arab Emirates, UAE
Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is t...
Legal / Contractual Advisor
Dubai, UAE
Stakeholder Manager (Government/Authority Coordinator)
Dubai, UAE
Risk Manager
Dubai, UAE
Senior Cost / Estimating Manager
Dubai, UAE
Senior Planning Manager
Dubai, UAE
Senior HSE / Safety Officer
Dubai, UAE
Tender Manager
Dubai, UAE
Senior Project Manager
United Arab Emirates, UAE