Specialist, Special Projects (1243)
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Key skills for this role
About the Role
Team Saudi seeks a Specialist for Special Projects in Riyadh to support project execution, coordinate cross-functional teams, maintain documentation, and ensure compliance with SOPC policies.
Key Skills for This Role
Responsibilities
- Execute assigned tasks and activities for special projects with precision, ensuring deliverables meet timelines, budgets, and quality standards
- Follow up on day to day operational challenges and coordinate with team members to implement solutions
- Act as an active participant in cross functional collaboration efforts
- Communicate with internal and external stakeholders, gathering input and providing progress updates
- Gather, organize, and maintain project related data, preparing accurate updates for leadership
- Complete operational tasks such as resource allocation, procurement coordination, and budget tracking
- Maintain comprehensive and accurate documentation of project related tasks, workflows, and decisions
- Identify opportunities to enhance task efficiency and contribute ideas for streamlining workflows
- Proactively address operational issues or risks, implementing approved corrective measures
Requirements
- Experience in project execution and coordination
- Strong organizational and documentation skills
- Ability to collaborate with cross functional teams and stakeholders
- Proficiency in Microsoft Office Suite
Full Job Posting
Job Purpose
- Support the execution of assigned special projects, ensuring tasks are completed efficiently, within established timelines, budgets, and quality standards.
- The role is responsible for coordinating day to day project activities, maintaining accurate documentation, monitoring task progress, and collaborating with cross functional teams and stakeholders to support seamless project execution.
- By ensuring compliance with SOPC policies and governance requirements, proactively addressing operational issues within assigned responsibilities, and contributing to continuous process improvements, the Specialist supports the successful delivery of special projects and the achievement of SOPC’s st
Project Execution
- Execute assigned tasks and activities for special projects with precision, ensuring all deliverables meet defined timelines, budgets, and quality standards.
- Support project plans and ensure each task is completed to meet the Director or project leads.
- Follow up on day to day operational challenges, coordinating directly with relevant team members to implement immediate solutions that support project continuity.
Cross Functional Collaboration and Stakeholder Coordination
- Act as an active participant in cross functional collaboration efforts, facilitating the smooth execution of tasks across different teams and ensuring alignment with project requirements.
- Regularly communicate with internal and external stakeholders, gathering their input and providing progress updates as directed.
- Build professional relationships with stakeholders by fostering a cooperative and supportive approach to project execution.
Performance Execution and Reporting
- Follow detailed execution plans to complete tasks aligned with key performance indicators (KPIs).
- Gather, organize, and maintain project related data, preparing accurate and concise updates for the Director or project lead.
- Identify and report any issues encountered during task execution, assist on practical suggestions for addressing them.
Operational Tasks and Resource Utilization
- Complete operational tasks such as resource allocation, procurement coordination, and budget tracking based on project needs.
- Make full use of available resources while executing tasks, proactively addressing minor shortages or inefficiencies.
- Anticipate basic operational needs during task execution and propose straightforward adjustments to improve resource utilization or task efficiency.
Compliance, Documentation, and Governance
- Execute project activities in full compliance with SOPC’s internal policies, guidelines, and external regulatory requirements.
- Maintain comprehensive and accurate documentation of project related tasks, workflows, and decisions.
- Contribute to governance by preparing and submitting required documentation for approval.
Continuous Improvement and Execution Efficiency
- Identify small scale opportunities to enhance task efficiency and contribute ideas for streamlining workflows during project execution.
- Apply feedback from completed tasks into ongoing and future activities, ensuring lessons learned are applied to enhance execution quality and efficiency.
- Execute assigned tasks using innovative tools, methods, or approaches as directed.
Problem Solving and Risk Mitigation
- Proactively address operational issues or risks identified during task execution, implementing approved corrective measures.
- Collaborate with team members to identify root causes of challenges encountered during execution and apply practical solutions.
- Escalate significant issues to the Director or project lead with clear documentation and suggested next steps.
Support for Strategic Priorities and Organizational Goals
- Execute project specific tasks that directly contribute to SOPC’s strategic priorities.
- Support for operational components of special projects, ensuring tasks are executed efficiently to advance the goals of the Special Projects function.
- Share observations from task execution to help refine workflows and ensure projects remain relevant and impactful.
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