Senior Specialist - General Secretariat

Overview

Responsibilities

• Coordinate and schedule Board and Committees meetings, including preparing agendas meeting materials, and reviewing Board and Committee packs
• Ensure timely distribution of meeting materials to Board and Committees members and concerned stakeholders
• Prepare, record and maintain the Board and Committees minutes of meetings, resolution and directions, reflecting the proper format and the required level of details
• Serve as a point of contact for Board and Committee members, Executive Management, and concerned stakeholders on board-related matters
• Assist in the development and maintenance of governance policies, procedures, and compliance requirements
• Prepare reports, presentations, and other materials for Board and Committee meetings
• Maintain accurate records and documentation related to Board and Committee activities, decisions, and policies
• Coordinate orientation programs for new board members and provide ongoing support for professional development
• Facilitate communication between the Board, Committees and Executive Management team
• Provide comprehensive and high-quality secretarial support to the Board and Committees as required
• Ensure Board and Committee activities comply with regulatory requirements, internal policies and best practices
• Work effectively with a range of internal and external stakeholders on several relevant matters
• Follow up the implementation of Board and committees' resolutions and directions and prepare status reports when required

Requirements

• Bachelor's degree in business administration, Management, Law or related field (master's degree preferred).
• At least 3-5 years of experience in corporate governance, secretariat, or administrative roles
• Strong knowledge of corporate governance frameworks and regulatory compliance standards
• Excellent organizational, communication, and interpersonal skills
• Fluency in English, both written and spoken
• Proficiency with Microsoft Office Suite, particularly Word, Excel, and PowerPoint